Executive Assistant

Skyelia; City of Geneva (NY); On-site; USD 42,000 - 54,000; Full time

Job summary

Skyelia in New York is seeking an Administrative Assistant to provide comprehensive support to the CFO, Corporate Compliance Officer and Finance Directors. You will manage day-to-day office activities for Fiscal Services and Revenue Cycle Services.

You will organize meetings, prepare board portals and presentations, handle communications, and assist with compliance tasks and reporting. Excellent organizational and communication skills are essential.

Qualifications

• Associates degree required at minimum.
• 2+ years of relevant administrative support experience.
• Proficient with Microsoft Excel for reporting.
• Strong Word and PowerPoint skills.
• Excellent organizational and attention to detail.
• Strong interpersonal and customer service abilities.
• Ability to manage multiple schedules and priorities.
• Experience in corporate compliance is beneficial but not required.

Responsibilities

• Manage meeting arrangements and prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings.
• Coordinate scheduling, food services, and meeting needs; maintain reports and minutes.
• Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed.
• Compose and edit correspondence; perform research for projects, surveys, and applications.
• Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings.
• Track and maintain Business Associate Agreements.
• Manage schedules for the CFO and other Directors in the Finance Division.
• Analyze and prioritize incoming mail and emails for significance and appropriate follow-up.
• Develop and maintain department records to ensure timely access to financial information.
• Answer and direct phone calls promptly and professionally.
• Perform other duties as assigned.

Skills

Organizational skills

Interpersonal skills

Customer service

Scheduling & prioritization

Research skills

Documentation and editing

Education

Associates degree

Tools

Microsoft Excel

Microsoft Word

PowerPoint

Job description

Position Summary:

This role provides comprehensive administrative support to the Chief Financial Officer (CFO), Corporate Compliance Officer, and other Directors in the Finance Division. The Administrative Assistant will also manage day-to-day office activities for the Fiscal Services and Revenue Cycle Services departments.

Key Responsibilities:

• Manage meeting arrangements, prepare board portals and PowerPoint presentations for monthly Board Audit & Finance Committee meetings.
• Coordinate scheduling, food services, and special needs for meetings; maintain reports and minutes.
• Prepare correspondence and reports for the CFO, Controller, Sr. Director of Revenue Cycle Services, Director of Budget & Reimbursement, and other members of the Finance Division as needed.
• Compose and edit correspondence; perform research for projects, surveys, and applications.
• Support the Corporate Compliance Officer with compliance activities, including preparing documents for Corporate Compliance Committee meetings.
• Track and maintain Business Associate Agreements.
• Manage schedules for the CFO and other Directors in the Finance Division.
• Analyze and prioritize incoming mail and emails for significance and appropriate follow-up.
• Develop and maintain department records to ensure timely access to financial information.
• Answer and direct phone calls promptly and professionally.
• Perform other duties as assigned.

Qualifications:

• Education: Associates Degree (minimum)
• Experience: 2+ years of relevant administrative support experience
• Skills:
• Strong proficiency in Microsoft Excel, with the ability to generate reports and present data clearly.
• Proficiency in Microsoft Word and PowerPoint.
• Excellent organizational skills and attention to detail.
• Strong interpersonal and customer service skills.
• Ability to manage multiple schedules and prioritize tasks effectively.
• Experience in corporate compliance is beneficial but not required.