Executive Assistant to CFO — Strategic Calendar & Comms

Westlake Chemical; United States; On-site; USD 90,000 - 130,000; Full time

Job summary

Westlake Chemical is seeking an experienced Executive Assistant to provide comprehensive support to the CFO. The role demands discretion, exceptional organization, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating with executives and boards, preparing strategic PowerPoint materials, and producing analytical reports with Excel, Smartsheet and Power BI. Travel planning and confidential administration are essential.

Qualifications

• Minimum 12 years of professional administrative experience supporting C-suite executives.
• Experience in chemical/manufacturing or related industries preferred.
• Strong judgment, discretion, and ability to handle confidential information.

Responsibilities

• Manage the CFO’s calendar with priority setting and conflict resolution.
• Screen and prioritize communications as a gatekeeper for the CFO.
• Coordinate with internal leaders, board members, and external stakeholders.
• Create and revise PowerPoint presentations for board and strategy docs.
• Prepare reports and analyses using Excel, Smartsheet, Power BI, and similar tools.
• Handle purchase requisitions, travel, expenses, and presentation materials.
• Coordinate domestic and international travel with detailed itineraries.
• Monitor emails and calls for the CFO and respond as appropriate.
• Use task tools to track deadlines and ensure deliverables on time.
• Plan meetings/events logistics, including AV setup and room scheduling.
• Maintain professionalism and confidentiality; work with executive team peers.
• Support other assistants to coordinate calendars across departments.

Skills

Executive support

Calendar management

Cross-functional coordination

Discretion & confidentiality

Time management

Strong communication

Problem solving

Critical thinking

Education

High school diploma

Bachelor’s degree preferred

Tools

Excel

Outlook

PowerPoint

Word

SharePoint

Smartsheet

Power BI

Job description

Westlake Chemical is seeking an experienced Executive Assistant to provide comprehensive support to the CFO. The role demands discretion, exceptional organization, and the ability to anticipate needs in a fast-paced environment.

Responsibilities include managing complex calendars, coordinating with executives and boards, preparing strategic PowerPoint materials, and producing analytical reports with Excel, Smartsheet and Power BI. Travel planning and confidential administration are essential.