Senior Administrative Coordinator: Executive & Division Support

Westwood Professional Services; Baton Rouge (LA); On-site; USD 55,000 - 75,000; Full time

Job summary

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to support the division leader and leadership team. The role focuses on coordinating administrative initiatives, data management, and training to ensure efficient operations.

The successful candidate will collaborate with division coordinators and corporate services, manage calendars, travel, meeting notes, and assist in events and marketing efforts as needed.

Qualifications

• 5+ years of administrative/executive support experience.
• Requires bachelor’s degree or equivalent job-related experience.

Responsibilities

• Provide administrative support to the Division Leader and other leaders within the division.
• Collaborate with other Division Administrative Coordinators and Corporate Service representatives to implement company-wide initiatives, business support activities, data management tasks, data validation activities, and training.
• Communicate division administrative standards and processes to the administration team within the division.
• Provide administrative training to the division administration team.
• Facilitate the flow of financial information from the Division leader to the division leadership team.
• Support division communication and information management platforms.
• Assist in travel accommodations and logistics for the Division Leader and other team members.
• Prepare meeting agendas and take meeting notes for division meetings.
• Assist in planning division events.
• Support marketing and pursuit efforts and other business development initiatives as needed.
• Other administrative tasks as directed, including calendar management, tracking organizations and events, and completing expense reports.

Skills

Detail-oriented

Organized

Communication skills

Confidential info handling

Microsoft Office

Multitasking

Independent work

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

Westwood Professional Services, Inc. in Baton Rouge, LA seeks a Senior Administrative Coordinator to support the division leader and leadership team. The role focuses on coordinating administrative initiatives, data management, and training to ensure efficient operations.

The successful candidate will collaborate with division coordinators and corporate services, manage calendars, travel, meeting notes, and assist in events and marketing efforts as needed.