Executive Assistant to Legal & Compliance Leaders

474 MS Services Group, Inc.; New York (NY); On-site; USD 60,000 - 105,000; Full time

Job summary

Morgan Stanley in New York seeks an Executive Assistant - Legal & Compliance to provide high‑level administrative support to senior professionals, manage complex calendars, arrange domestic and international travel, and handle confidential communications.

You will organize meetings, coordinate cross‑department requests, prepare documents with MS Office and Adobe Pro, and ensure smooth operation of Teams and SharePoint sites.

Qualifications

• Experience supporting multiple senior professionals including heavy calendars management and phone coverage.
• Flexible covering different managers as group grows or changes.
• Experience working in the financial services industry (5-10 years).
• College Degree Preferred (or 5+ years of relative corporate experience).
• Excellent communication, writing, judgment, and problem‑solving skills.
• Strong attention to detail and time management skills.
• Must be an enthusiastic and positive team player who is willing to help out and work well with others.
• Able to work in a fast‑paced environment and handle multiple tasks concurrently.
• Proficient in the Microsoft Office suite especially PowerPoint, Excel and Outlook for email, calendar and contacts.
• Knowledge of CSTO, Concur, SharePoint, Fieldglass and Ariba a plus.
• Solid typing skills (60+ wpm)

Responsibilities

• Provide administrative support to senior managers and manage calendars.
• Handle calls, messages, and sensitive information with discretion.
• Coordinate interdepartmental information requests and service delivery.
• Plan meetings, video conferences, travel, and events.
• Prepare expense reports and manage reimbursements.
• Create and format documents in MS Office and Adobe Pro.
• Manage Teams, SharePoint, and other collaboration sites.
• Assist onboarding/offboarding of contingent staff and maintenance of mail groups.
• Process invoices and funding requests.
• Provide backup coverage for other admins and ad hoc projects.

Skills

Calendar management

Phone coverage

Communication skills

Attention to detail

Team player

MS Office Suite

Outlook

Education

Bachelor's degree or equivalent experience

Tools

SharePoint

Microsoft Teams

Concur

Ariba

Adobe Acrobat Pro

Job description

Morgan Stanley in New York seeks an Executive Assistant - Legal & Compliance to provide high‑level administrative support to senior professionals, manage complex calendars, arrange domestic and international travel, and handle confidential communications.

You will organize meetings, coordinate cross‑department requests, prepare documents with MS Office and Adobe Pro, and ensure smooth operation of Teams and SharePoint sites.