Executive Assistant to OCIO Leaders | Calendar & Travel

Morgan Stanley; New York (NY); On-site; USD 55,000 - 95,000; Full time

Job summary

Morgan Stanley is seeking an Administrative Assistant to provide proactive executive support to four Managing Directors on the OCIO team. You will manage calendars, travel, expenses, and logistics with precision in a fast-paced environment.

The role requires meticulous organization, strong communication, and teamwork across executives and internal partners. You will engage in ongoing training and contribute to projects and events as needed.

Qualifications

• 4+ years of experience working as an executive assistant in a corporate environment.
• Detail oriented with superior organizational skills.
• Advanced Microsoft Office skills (Word, Excel, Outlook and PowerPoint).
• Effective communication and interpersonal skills (both written and verbal).
• Ability to multitask in a fast-paced, evolving environment.

Responsibilities

• Manage calendars and coordinate logistics for internal, external events and team meetings, including attendees, materials and communications.
• Monitor email, mail services, general copying, filing and scanning.
• Schedule travel and process expense reports.
• Assist with various meeting preparation.
• Active participation in available training and education programs to maintain current status on policies, procedures and risk awareness.
• Facilitate and/or conduct ad hoc projects, trainings, and events for the team as necessary.
• Administer other duties as delegated by the team.

Skills

Calendar management

Expense management

Travel arrangements

Microsoft Office

Communication skills

Team collaboration

Time management

Attention to detail

Education

Bachelor's degree or equivalent

Tools

Microsoft Word

Excel

PowerPoint

Outlook

Job description

Morgan Stanley is seeking an Administrative Assistant to provide proactive executive support to four Managing Directors on the OCIO team. You will manage calendars, travel, expenses, and logistics with precision in a fast-paced environment.

The role requires meticulous organization, strong communication, and teamwork across executives and internal partners. You will engage in ongoing training and contribute to projects and events as needed.