Senior Administrative Assistant - Calendar & Ops Pro

verawholehealth; Orlando (FL); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(K) Retirement Plan with Matching

Employer-Paid Life Insurance Short &.

Disability (Short & Long-Term)

Paid Time Off

Floating Holidays

Paid Major Holidays

Employee Assistance Program (EAP)

Job summary

IMA Medical Group is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department or organizational leader. You will manage calendars, coordinate meetings, prepare documents, arrange travel, process expenses, and serve as a primary contact for admin needs.

The ideal candidate is organized, proactive, and detail-oriented, thriving in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Experience providing admin/executive support.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling requests.
• Coordinate meeting logistics and follow-up documentation.
• Prepare, edit, and distribute business documents.
• Arrange travel, itineraries, and expense reports.
• Respond to administrative inquiries and direct to resources.
• Maintain confidential files and department records.
• Support onboarding, department events, supply management, and special projects.
• Partner with team to anticipate needs and ensure efficient operations.

Skills

Calendar management

Communication skills

Organizational skills

MS Office proficiency

Document preparation

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

IMA Medical Group is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department or organizational leader. You will manage calendars, coordinate meetings, prepare documents, arrange travel, process expenses, and serve as a primary contact for admin needs.

The ideal candidate is organized, proactive, and detail-oriented, thriving in a fast-paced environment.