Executive Administrative & Operations Lead

Millennium Physician Group, LLC; Orlando (FL); On-site; USD 29,000 - 43,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(K)

Retirement Plan with Matching

Employer-Paid Life Insurance

Short & Long-Term Disability

Paid Time Off, Floating Holidays, and

Job summary

Millennium Physician Group in Orlando, FL seeks a Senior Administrative Assistant to provide high-level administrative and operational support to a department or organizational leader. You will manage calendars, coordinate meetings, prepare business documents, arrange travel, and process expenses.

The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment. Proficiency with Microsoft Office and handling confidential information are essential.

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative, executive support, or office coordination is preferred.
• Strong organizational and time-management skills to handle multiple priorities.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling requests while resolving conflicts and prioritizing competing demands.
• Coordinate meeting logistics, including agendas, materials, rooms, virtual access, catering, and follow-ups.
• Prepare, edit, proofread, and distribute correspondence, presentations, reports, spreadsheets, and other documents.
• Arrange travel accommodations, create itineraries, process expense reports, and maintain records.
• Respond to administrative inquiries and direct requests to appropriate resources.
• Maintain confidential files, records, contact lists, and shared tools.
• Support onboarding activities, department events, supply management, and special projects.
• Partner with team members and leaders to anticipate needs and ensure efficient daily operations.

Skills

Calendar management

Meeting coordination

Travel arrangements

Expense reporting

Confidential information handling

Communication skills

Time management

Proactive mindset

Education

High school diploma or equivalent

Tools

MS Office (Outlook, Word, Excel, PowerPoint)

Job description

Millennium Physician Group in Orlando, FL seeks a Senior Administrative Assistant to provide high-level administrative and operational support to a department or organizational leader. You will manage calendars, coordinate meetings, prepare business documents, arrange travel, and process expenses.

The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment. Proficiency with Microsoft Office and handling confidential information are essential.