Senior Administrative Assistant: Calendar Master & Travel

Millennium Physician Group; Orlando (FL); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health, Dental, and Vision Insurance

401(K) Retirement Plan with Matching

Employer-Paid Life Insurance Short & L

Paid Time Off, Floating Holidays, and

Employee Assistance Program (EAP)

Job summary

The Millennium Physician Group is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department or leader in Orlando, FL. You will manage calendars, coordinate meetings, prepare business documents, and arrange travel to support daily operations.

The ideal candidate is organized, proactive, detail-oriented, and able to handle confidential information with discretion while thriving in a fast-paced healthcare environment.

Qualifications

• High school diploma or equivalent required.
• Experience in administrative, executive support, or office coordination.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Experience coordinating meetings, travel, and expense reporting is preferred.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling requests while resolving conflicts and prioritizing competing demands.
• Coordinate meeting logistics, including agendas, presentation materials, conference rooms, virtual meeting access, catering, and follow-up documentation.
• Prepare, edit, proofread, and distribute correspondence, presentations, reports, spreadsheets, and other business documents.
• Arrange travel accommodations, create itineraries, process expense reports, and maintain accurate records.
• Respond to administrative inquiries and ensure requests are directed to the appropriate resources.
• Maintain confidential files, department records, contact lists, and shared administrative tools.
• Support onboarding activities, department events, supply management, and special projects.
• Partner with team members and leaders to anticipate needs and ensure efficient daily operations.

Skills

Microsoft Office

Calendar management

Time management

Organizational skills

Written and verbal communication

Travel coordination

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

The Millennium Physician Group is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department or leader in Orlando, FL. You will manage calendars, coordinate meetings, prepare business documents, and arrange travel to support daily operations.

The ideal candidate is organized, proactive, detail-oriented, and able to handle confidential information with discretion while thriving in a fast-paced healthcare environment.