Senior Administrative Assistant

verawholehealth; Orlando (FL); On-site; USD 43,000 - 65,000; Full time

Benefits offered by this job

Health Insurance

401(K) Retirement Plan with Matching

Employer-Paid Life Insurance Short &.

Disability (Short & Long-Term)

Paid Time Off

Floating Holidays

Paid Major Holidays

Employee Assistance Program (EAP)

Job summary

IMA Medical Group is seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department or organizational leader. You will manage calendars, coordinate meetings, prepare documents, arrange travel, process expenses, and serve as a primary contact for admin needs.

The ideal candidate is organized, proactive, and detail-oriented, thriving in a fast-paced environment.

Qualifications

• High school diploma or equivalent required.
• Experience providing admin/executive support.
• Strong organizational and time-management skills.
• Excellent written and verbal communication.
• Proficiency with Microsoft Office including Outlook, Word, Excel, and PowerPoint.

Responsibilities

• Manage calendars, appointments, meetings, and scheduling requests.
• Coordinate meeting logistics and follow-up documentation.
• Prepare, edit, and distribute business documents.
• Arrange travel, itineraries, and expense reports.
• Respond to administrative inquiries and direct to resources.
• Maintain confidential files and department records.
• Support onboarding, department events, supply management, and special projects.
• Partner with team to anticipate needs and ensure efficient operations.

Skills

Calendar management

Communication skills

Organizational skills

MS Office proficiency

Document preparation

Education

High school diploma or equivalent

Tools

Microsoft Office (Outlook, Word, Excel, PowerPoint)

Job description

Job Description Summary

We are seeking a Senior Administrative Assistant to provide high-level administrative and operational support to a department, team, or organizational leader. In this role, you will manage calendars, coordinate meetings, prepare business documents, arrange travel, process expenses, and serve as a key point of contact for administrative needs. The ideal candidate is organized, proactive, detail-oriented, and thrives in a fast-paced environment.

Key Responsibilities

• Manage calendars, appointments, meetings, and scheduling requests while resolving conflicts and prioritizing competing demands.
• Coordinate meeting logistics, including agendas, presentation materials, conference rooms, virtual meeting access, catering, and follow-up documentation.
• Prepare, edit, proofread, and distribute correspondence, presentations, reports, spreadsheets, and other business documents.
• Arrange travel accommodations, create itineraries, process expense reports, and maintain accurate records.
• Respond to administrative inquiries and ensure requests are directed to the appropriate resources.
• Maintain confidential files, department records, contact lists, and shared administrative tools.
• Support onboarding activities, department events, supply management, and special projects.
• Partner with team members and leaders to anticipate needs and ensure efficient daily operations.

Qualifications

• High school diploma or equivalent required.
• Previous administrative, executive support, or office coordination experience.
• Strong organizational and time-management skills with the ability to manage multiple priorities.
• Excellent written and verbal communication skills.
• Proficiency with Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint.
• Ability to handle sensitive and confidential information with professionalism and discretion.
• Strong attention to detail and a proactive approach to problem-solving.
• Experience coordinating meetings, travel, and expense reporting is preferred.

About IMA Medical Group:

IMA Medical Group is a visionary and dynamic company focused on high-quality primary care services, with doctors and professionals dedicated to the health and well-being of the elderly. With multiple locations throughout Central Florida, we reiterate our commitment to providing quality medical care and an exceptional experience on each visit. That is the peace of mind and convenience that our patients deserve.

About Millennium Physician Group:

Formed in 2008 and headquartered in Fort Myers, Florida, with offices in Florida, North Carolina, Georgia, and Texas, Millennium Healthcare is one of the largest independent physician groups in the state of Florida and the United States. At Millennium Physician Group, our employees are the foundation of our success. Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual and help you grow in your role.

What We Offer:

• Health, Dental, and Vision Insurance
• 401(K) Retirement Plan with Matching
• Employer-Paid Life Insurance Short & Long-Term Disability
• Paid Time Off, Floating Holidays, and Paid Major Holidays
• Employee Assistance Program (EAP)

Compensation Range:

$20.90 to

$31.35

The anticipated base salary range represents the Company's good-faith estimate of the compensation it reasonably expects to pay for this position at the time of posting. Actual compensation will be determined based on factors including experience, skills, qualifications, geographic location, internal equity, and business needs.