Calendar & Operations Assistant

Excellus Health Plan Inc. in; Town of De Witt (NY); On-site; USD 29,000 - 52,000; Full time

Job summary

Excellus Health Plan Inc. is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. You will manage calendars, coordinate communications, prepare documents, and support day-to-day office activities.

The role requires strong organizational skills, clear communication, and discretion in handling confidential information. The position may involve on-site duties with potential remote work considerations as needed by the team.

Qualifications

• HSD or GED required.
• Administrative, office support or customer service experience preferred.
• Basic understanding of office procedures and administrative practices
• Basic office software proficiency (Word, Outlook, Excel)
• Demonstrated ability to communicate effectively, both verbally and in writing.
• Basic ability to prioritize with minimal oversight
• Basic customer service, problem solving and time management skills
• Understanding of confidentiality and professional workplace conduct
• Basic critical thinking ability
• Ability to follow established procedures, policies, and workflows

Responsibilities

• Performs general administrative duties such as data entry, filing, copying, scanning, and document preparation.
• Manages calendars, schedules meetings, and coordinates logistics for team activities.
• Answers phones, routes inquiries, and responds to routine emails.
• Prepares basic reports, correspondences, and presentations using standard templates.
• Supports budgeting, expense reporting, and invoice processing.

Skills

Communication

Time management

Prioritization

Confidentiality

Education

High School Diploma or GED

Tools

Word

Outlook

Excel

Teams

SharePoint

Job description

Excellus Health Plan Inc. is seeking an Administrative Assistant to provide comprehensive administrative and operational support across teams. You will manage calendars, coordinate communications, prepare documents, and support day-to-day office activities.

The role requires strong organizational skills, clear communication, and discretion in handling confidential information. The position may involve on-site duties with potential remote work considerations as needed by the team.