Senior Administrative Assistant—APS & Records Coordination

State of Nevada (NV); Elko (NV); On-site; USD 38,000 - 52,000; Full time

Job summary

Aging and Disability Services Division (ADSD) in Elko, NV is recruiting an Admin Assistant 3 to provide comprehensive secretarial support to managers and the APS program. The role includes coordinating meetings (virtual and in person), arranging travel, handling records, and processing purchase orders while maintaining confidential files.

The position requires strong written and verbal communication, front desk coverage, and the ability to work with diverse audiences.

Qualifications

• High school diploma or equivalent and three years of progressively responsible relevant work experience including records management, customer relations, and financial/document processing.
• Or one year of experience as an Administrative Assistant II in Nevada State service.
• Ability to interpret and apply policies, prepare and process forms, and support program operations.

Responsibilities

• Provide secretarial support to managers and the chief.
• Coordinate virtual and in-person meetings and training sessions; schedule and attend meetings with external entities; prepare agendas and action items; distribute meeting minutes.
• Arrange travel and reserve fleet vehicles for APS staff; assist with fleet service needs.
• Maintain APS records and files; process purchase orders; manage supplies and equipment.
• Draft and edit correspondence; assist with client record requests; redact records as directed.
• Support multiple divisions by coordinating communications and meeting documentation; supervise lower level staff if assigned.

Skills

Secretarial support

Meeting coordination

Travel arrangements

Verbal/written communication

Records management

Education

High school diploma or equivalent

Tools

Word processing software

Spreadsheet software

Database management

Job description

Aging and Disability Services Division (ADSD) in Elko, NV is recruiting an Admin Assistant 3 to provide comprehensive secretarial support to managers and the APS program. The role includes coordinating meetings (virtual and in person), arranging travel, handling records, and processing purchase orders while maintaining confidential files.

The position requires strong written and verbal communication, front desk coverage, and the ability to work with diverse audiences.