Senior Administrative Assistant — Education Programs

Applitrack; Phoenix (AZ); On-site; USD 26,000 - 31,000; Full time

Job summary

SOESD in the Phoenix office is seeking an Administrative Assistant III to support Long-Term Care, School Nursing, and Speech departments. The role handles scheduling, communications, purchasing, travel, data systems, and event support, reporting to the program administrator.

The ideal candidate will be highly organized, able to manage multiple priorities in a fast-paced environment, and collaborate with teachers, nurses, and staff.

Qualifications

• High School Diploma or equivalent and four years progressively responsible secretarial experience; or any combination of education and experience which would provide the applicant with the desired skills, knowledge, and ability required to perform the job.
• Draft and prepare reports, correspondence, and records, using accurate business English, composition, spelling, grammar, and punctuation.
• Demonstrate a high skill level in using current office technology, including keyboard skills, transcription, and elementary accounting.
• Working knowledge of budgeting and bookkeeping practices and procedures.
• Excellent communication skills to effectively represent policies and procedures to parents, students, other employees, agencies, and the general public.

Responsibilities

• Prepares a wide range of documents (e.g., letters, reports, memos, forms) from draft or general instructions; in writing or verbally responds to inquiries, requiring general knowledge of agency operations.
• Compiles, organizes, and maintains program statistical data in a usable form for completing various reports pertaining to federal, state, and county information requirements.
• Processes purchase orders, expense reimbursement statements, travel requests, and other related requisitions assuring proper approvals, coding and records; purchases office supplies and equipment for the unit, and maintains inventory of supplies and related materials.
• Performs receptionist functions such as screening incoming calls, taking messages, and/or routing calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and/or staff person.
• Establishes, maintains, and updates files, lists, records, and logs on computerized and manual record-keeping systems; accesses, retrieves, verifies, and inputs data pertinent to the program needs.
• Coordinates staff travel needs including conference registration, hotel accommodations, and transportation requirements.

Skills

Organizational skills

Communication skills

Detail-oriented

Education

High School Diploma or equivalent

Tools

Microsoft Office

Google Workspace

Zoom

Canva

Job description

SOESD in the Phoenix office is seeking an Administrative Assistant III to support Long-Term Care, School Nursing, and Speech departments. The role handles scheduling, communications, purchasing, travel, data systems, and event support, reporting to the program administrator.

The ideal candidate will be highly organized, able to manage multiple priorities in a fast-paced environment, and collaborate with teachers, nurses, and staff.