Administrative Assistant II - Front Desk & Dept Support

UCI group; California; On-site; USD 42,000 - 64,000; Full time

Job summary

UC Irvine Health seeks an organized office coordinator to support the Department of Neurology with front desk duties, scheduling, and general administrative tasks.

Under supervision, the incumbent assists faculty, coordinates departmental events, and maintains office supplies while demonstrating strong English skills and attention to detail.

Flexibility for travel between Orange and Irvine campuses and occasional early mornings or overtime is required.

Qualifications

• Demonstrated ability to work independently in complex working environment, adjusting priorities as needed based on assignments and understanding mission and goals of the department
• Demonstrated skill in English grammar and syntax sufficient to evaluate written materials and correct errors
• Demonstrated ability to follow instructions and perform duties reliably and with thorough attention to detail
• Demonstrated skill in forming and maintaining cooperative working relationships with others, i.e. effective interpersonal skills
• Skill in organizing work for timely completion of assignments
• Thorough understanding of office procedures
• Skill to function in a team environment by establishing and maintaining cooperative work relationships with faculty, staff, and administrators
• Excellent interpersonal and customer service skills
• Excellent communications skills with demonstrated ability to write correspondence, policies, and analytical reports
• Excellent Computer Skills including knowledge of Microsoft Word, Excel and Power Point
• Ability to retrieve documents from various clinic sites
• High school diploma or equivalent experience.
• 1-2 years of relevant experience.

Responsibilities

• Under general direction, incumbent reports to the Admin Supervisor.
• Position works in a team environment where administrative staff is responsible for the general administrative support of the Department.
• The office coordinator is responsible for managing all front desk duties to include answering phones, greeting guests, ordering, and maintaining office supplies.
• Under supervision, the incumbent performs a wide range of administrative support duties to support the department as it grows.
• The role of the individual includes but is not limited to supporting departmental faculty, organizing departmental events, and performing general administrative support tasks.
• The successful candidate will demonstrate an ability to work as an efficient, effective problem-solver.
• Ability to multi-task, prioritize, and stay organized is also important as assignments and responsibilities vary daily based on priorities.
• The position assists in prioritizing, efficiently processing, and tracking administrative issues to ensure deadlines are met and tasks completed appropriately for the Department.

Skills

Independent work

English grammar

Attention to detail

Interpersonal skills

Organizing work

Education

High school diploma or equivalent

Bachelor's degree

Tools

Microsoft Word

Excel

PowerPoint

Job description

UC Irvine Health seeks an organized office coordinator to support the Department of Neurology with front desk duties, scheduling, and general administrative tasks.

Under supervision, the incumbent assists faculty, coordinates departmental events, and maintains office supplies while demonstrating strong English skills and attention to detail.

Flexibility for travel between Orange and Irvine campuses and occasional early mornings or overtime is required.