Senior Administrative Assistant – Academic Dept Leadership

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking a capable administrative professional to serve as the principal secretarial support to a department head in a large academic setting. The role includes confidential clerical duties, potential staff supervision, and managing office operations within established policies.

The position requires strong knowledge of university policies and a track record of coordinating department activities, meetings, and purchasing processes.

Qualifications

• High school diploma or equivalent required.
• Four years progressively responsible clerical experience, with one year supervisory experience.

Responsibilities

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• other duties as assigned

Skills

Clerical skills

Supervisory experience

Office coordination

Education

High school diploma

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Texas Tech University Health Sciences Center is seeking a capable administrative professional to serve as the principal secretarial support to a department head in a large academic setting. The role includes confidential clerical duties, potential staff supervision, and managing office operations within established policies.

The position requires strong knowledge of university policies and a track record of coordinating department activities, meetings, and purchasing processes.