Executive Medical Admin Assistant

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 23,000 - 58,000; Full time

Benefits offered by this job

Health plans

Paid time off

Retirement plans

Wellness programs

Mother-friendly workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) seeks a Medical Administrative Secretary for the Department of Internal Medicine in Lubbock. You will partner with the Department Chair and leadership, coordinating schedules, communications, and recruitment activities while ensuring smooth daily operations.

The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare setting.

Qualifications

• High school diploma or equivalent is required.
• Experience in medical/academic setting preferred; strong organizational skills are essential.

Responsibilities

• Serve as central point of contact for the department and manage meetings, communications, and administrative activities.
• Support faculty recruitment, onboarding, insurance enrollment, appointments, and credentialing processes.
• Maintain spreadsheets, reports, and data tracking tools to support leadership decision-making.
• Prepare correspondence, presentations, reports, and other documents for department leadership.
• Coordinate travel arrangements and prepare related documentation and expense materials.
• Provide high-level administrative support to the Department Chair and leadership team.

Skills

Executive support

Microsoft Office

Communication skills

Organized

Self-starter

Proactive

Education

High school diploma/Equivalent

Job description

Texas Tech University Health Sciences Center (TTUHSC) seeks a Medical Administrative Secretary for the Department of Internal Medicine in Lubbock. You will partner with the Department Chair and leadership, coordinating schedules, communications, and recruitment activities while ensuring smooth daily operations.

The role requires exceptional organization, discretion, and the ability to manage multiple priorities in a fast-paced academic healthcare setting.