Academic Department Secretary & Office Coordinator

Texas Tech University - Health Sciences Center; Lubbock (TX); On-site; USD 21,000 - 34,000; Full time

Benefits offered by this job

Health plans + Supplemental Coverage

Paid Time Off

Retirement plans

Wellness programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center (TTUHSC) in Texas is seeking a senior-level secretarial assistant to provide centralized administrative support for a department head. The role emphasizes confidentiality, office management, and coordination of meetings, schedules, and purchasing.

The position offers full-time hours, an hourly pay basis, and opportunities to support senior leadership within an academic setting.

Qualifications

• High school diploma or equivalent with four years progressively responsible clerical experience, with one year supervisory experience.
• Additional education and/or related experience to equal four years may substitute on a year-for-year basis.

Responsibilities

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• Other duties as assigned.
• Attend and maintain meeting minutes for monthly faculty meetings and other meetings as needed.

Skills

Administrative experience

Supervisory experience

Attention to detail

Education

Bachelor's degree in Business Administration, or related field

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Texas Tech University Health Sciences Center (TTUHSC) in Texas is seeking a senior-level secretarial assistant to provide centralized administrative support for a department head. The role emphasizes confidentiality, office management, and coordination of meetings, schedules, and purchasing.

The position offers full-time hours, an hourly pay basis, and opportunities to support senior leadership within an academic setting.