Strategic Executive Assistant, Hospital Administration

The University of Texas Medical Branch; Galveston (TX); On-site; USD 45,000 - 65,000; Full time

Job summary

The University of Texas Medical Branch is seeking an experienced Clerical & Administrative Support professional to serve as an extension of the vice president, handling a broad range of administrative services and ensuring smooth operation of the executive office.

The role requires a Bachelor’s degree or equivalent and a minimum of five years’ experience in a demanding executive environment, with strong calendar management, meeting coordination, and discretion.

Qualifications

• Bachelor’s degree or equivalent with at least five years in a demanding executive environment.
• Ability to manage multiple priorities with discretion and good judgment.
• Strong organizational and communication skills.

Responsibilities

• Acts as the first point of contact and represents the executive professionally.
• Manages the executive’s calendar and schedule, balancing strategic planning.
• Coordinates meetings, agendas, guests, and materials.
• Assists with budget planning and expenditure tracking.
• Manages travel arrangements and reimbursements for the executive.
• Prepares professional communications and drafts responses on behalf of the executive.
• Triages inquiries and maintains confidentiality of sensitive information.
• Collaborates with other executives and staff to support organizational goals.

Skills

Calendar management

Meeting coordination

Budget planning

Discretion & confidentiality

Office software

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

PeopleSoft

Job description

The University of Texas Medical Branch is seeking an experienced Clerical & Administrative Support professional to serve as an extension of the vice president, handling a broad range of administrative services and ensuring smooth operation of the executive office.

The role requires a Bachelor’s degree or equivalent and a minimum of five years’ experience in a demanding executive environment, with strong calendar management, meeting coordination, and discretion.