Administrative Business Asst - OBGYN

Texas Tech University Health Sciences Center; Lubbock (TX); On-site; USD 42,000 - 60,000; Full time

Benefits offered by this job

Health Plans + Supplemental Coverage

Paid Time Off

Retirement Plans

Wellness Programs

Mother-Friendly Workplace

Job summary

Texas Tech University Health Sciences Center is seeking a capable administrative professional to serve as the principal secretarial support to a department head in a large academic setting. The role includes confidential clerical duties, potential staff supervision, and managing office operations within established policies.

The position requires strong knowledge of university policies and a track record of coordinating department activities, meetings, and purchasing processes.

Qualifications

• High school diploma or equivalent required.
• Four years progressively responsible clerical experience, with one year supervisory experience.

Responsibilities

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• other duties as assigned

Skills

Clerical skills

Supervisory experience

Office coordination

Education

High school diploma

Bachelor's degree in Business Administration

Tools

Microsoft Office Suite

Virtual collaboration tools

Job description

Position Description

Serves as the principal secretarial support to a department head. This classification is restricted for use in the office of a chairperson of a large academic department, a director of a large approved center or institute, a director of a budgeted large administrative department, or a higher-level administrative officer. Responsible for independently performing highly responsible and confidential clerical duties. May be required to supervise a clerical staff and/or assume considerable responsibility for office management. A thorough knowledge of the policies and procedures of the employing unit as well as a familiarity with overall University policy is necessary to conduct the assigned work. Performance evaluation is based on the coordination and accomplishment of office activities within established policies.

Major/Essential Functions

• Schedule department meetings.
• Assist in creating the faculty meeting agenda.
• Order/Set up lunches for the department meetings.
• Assist with faculty call and monthly clinic schedules.
• Create letter for department communications.
• Maintain the monthly directorship logs.
• Allocate the pcard transactions.
• Schedule the OB conference meetings.
• Process department purchasing and receiving forms.
• other duties as assigned

Required Qualifications

High school diploma or equivalent. Four years progressively responsible clerical experience, with one year supervisory experience. Additional education and/or related experience to equal four years may substitute on a year for year basis.

Preferred Qualifications

• Bachelor's degree in Business Administration, or related field; equivalent experience may be considered.
• Expereince with Microsoft Office Suite and virtual collaboration tools.
• Experience supporting senior leadership in an academic setting.

Required Attachments

Cover Letter, Resume / CV

Benefits

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

EEO Statement

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information or status as a protected veteran.