Administrative Coordinator

Placements24; Willows (CA); On-site; USD 45,000 - 65,000; Full time

Benefits offered by this job

Competitive annual salary

Permanent, in-office position

Comprehensive medical aid and pension

Job summary

Placements24 is seeking an Administrative Coordinator based in Welkom to support daily operations and ensure a smooth office environment. You will handle correspondence, maintain records, and coordinate activities, contributing to a well-organized and efficient team.

The role requires strong communication skills, a proactive attitude, and the ability to work independently as well as with staff. In-office position offering stability and ongoing administrative support.

Qualifications

• Previous experience in an Administrative or Coordinator role is preferred.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• A proactive attitude and the ability to work independently and as part of a team.

Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff as required.
• Assist with the preparation of reports, presentations, and other documents, ensuring accuracy and completeness.
• Monitor office supplies and reorder as necessary, managing inventory effectively.
• Provide general administrative support to the team, assisting with various tasks to ensure operational efficiency.

Skills

Administrative experience

Organizational skills

Time management

MS Office

Communication skills

Tools

Microsoft Office

Job description

About the Role

Our client is seeking a meticulous and proactive Administrative Coordinator to support their operations based in Welkom . This role is vital for ensuring the smooth day-to-day functioning of the office, providing essential support to staff and management. You will be responsible for a diverse range of administrative duties, including managing correspondence, maintaining records, and coordinating office activities. The ideal candidate is highly organized, possesses excellent communication skills, and is dedicated to maintaining an efficient and welcoming office environment, contributing to the overall success of the team.

Key Responsibilities

• Manage incoming and outgoing mail, emails, and phone calls, directing inquiries appropriately.
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents.
• Schedule and coordinate meetings, appointments, and travel arrangements for staff as required.
• Assist with the preparation of reports, presentations, and other documents, ensuring accuracy and completeness.
• Monitor office supplies and reorder as necessary, managing inventory effectively.
• Provide general administrative support to the team, assisting with various tasks to ensure operational efficiency.

Requirements

• Previous experience in an Administrative or Coordinator role is preferred.
• Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• A proactive attitude and the ability to work independently and as part of a team.

Benefits

• Competitive annual salary.
• Permanent, in-office position offering stability and structure.
• Comprehensive medical aid and retirement savings plan.
• Paid time off and public holidays.
• A supportive team environment where your contributions are valued.