Administrative Officer - Operations Support

Placements24; Willows (CA); Hybrid; USD 42,000 - 62,000; Full time

Benefits offered by this job

Hybrid work arrangement

Medical and retirement benefits

Professional growth opportunities

Job summary

Placements24 is seeking an Administrative Officer to provide crucial operations support in a hybrid role with both in-office collaboration and remote flexibility. The position focuses on coordinating schedules, documenting records, and ensuring smooth communication across departments.

You will assist with budgets, invoices, and policy implementation while aiming for accuracy and efficiency. A related administration or business management qualification is preferred, with sector familiarity a plus.

Qualifications

• Proven experience as Administrative Officer or similar role, preferably with operations support.
• Strong organizational and time-management abilities.
• Proficiency in Word, Excel, PowerPoint, Outlook and databases.
• Excellent written and verbal communication.
• Detail-oriented with high accuracy in records.
• Experience with budget tracking and administrative finance is advantageous.
• Able to work independently and in a team.
• Familiarity with the mining/resource management sector is a plus.
• Must be able to commute to the Welkom, Free State office on hybrid schedule.
• Relevant qualification in Administration or Business Management preferred.

Responsibilities

• Provide comprehensive administrative support to the operations team.
• Coordinate operational schedules, logistics and resource allocation.
• Maintain accurate production logs, maintenance schedules and inventory data.
• Prepare and distribute operational reports and performance metrics.
• Facilitate communication between operations and other departments.
• Assist in managing budgets, expenses and invoices.
• Support implementation of policies and procedures for compliance.
• Organize meetings, site visits and training sessions.
• Manage departmental correspondence and professional responses.
• Contribute to process improvement within the operations department.

Skills

Organizational skills

Time management

Communication skills

Budget tracking

Team player

Detail-oriented

Proactive

Education

Administration or Business Management qualification

Tools

Microsoft Office Suite

Database management

Job description

About the Role

Our client, a significant player in the resource management sector, is looking for a dedicated Administrative Officer to provide crucial operations support in Welkom, Free State . This role is designed for an individual with strong organizational skills and a proactive approach to managing the administrative facets of operational workflows. The successful candidate will be instrumental in ensuring efficiency, accuracy, and seamless coordination within the operations department. This hybrid role offers a balanced blend of in-office presence for collaborative tasks and remote flexibility for focused work, catering to modern professional needs. The position in Welkom, Free State presents a unique opportunity to contribute to a vital industry while developing your administrative career.

Key Responsibilities

• Provide comprehensive administrative support to the operations team, managing daily tasks and projects.
• Coordinate operational schedules, logistics, and resource allocation in liaison with relevant departments.
• Maintain accurate records of operational activities, including production logs, maintenance schedules, and inventory data.
• Prepare and distribute operational reports, performance metrics, and other critical documentation.
• Facilitate communication between the operations team and other departments, ensuring smooth information flow.
• Assist in managing operational budgets, tracking expenses, and processing invoices.
• Support the implementation of operational policies and procedures, ensuring compliance.
• Organize and schedule operational meetings, site visits, and training sessions.
• Manage departmental correspondence, ensuring prompt and professional responses.
• Contribute to process improvement initiatives within the operations department.

Requirements

• Proven experience as an Administrative Officer or in a similar role, preferably with operations support experience.
• Excellent organizational and time-management skills, with a strong ability to prioritize tasks.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and database management.
• Strong written and verbal communication skills, with the ability to communicate effectively across different levels.
• Detail-oriented with a high level of accuracy in record-keeping and reporting.
• Experience with budget tracking and administrative financial processes is advantageous.
• Ability to work effectively both independently and as part of a team.
• Familiarity with the mining or resource management sector is a plus.
• Ability to commute to the office in Welkom, Free State as required by the hybrid schedule.
• A relevant qualification in Administration or Business Management is preferred.

Benefits

• Competitive salary package, commensurate with experience and qualifications.
• Hybrid work arrangement offering flexibility and work-life integration.
• Opportunity to work within a key sector in Welkom, Free State .
• Comprehensive benefits package, including medical aid and retirement fund.
• Opportunities for professional growth and skill development within the organization.
• A supportive and professional work environment.