Senior Administrative Assistant

San Joaquin Delta College; Stockton (CA); On-site; USD 42,000 - 60,000; Full time

Job summary

San Joaquin Delta College is seeking an Administrative Assistant to support management with complex administrative tasks and research duties across a major program.

The role involves organizing office operations, drafting correspondence, coordinating communications, maintaining records, schedules, budgets, and reports, and assisting with events and timesheets. This on-site position requires discretion, reliability, and strong MS Office skills.

Qualifications

• High school diploma or equivalent.
• Three years’ experience of increasingly responsible administrative support.
• Proficiency with MS Office and record-keeping practices.
• Strong written and verbal communication skills.

Responsibilities

• Organize and manage day-to-day office activities and supervise student workers.
• Prepare agendas, minutes, reports, and correspondence; compose letters as needed.
• Coordinate communication between administrators, staff, students, vendors, and the public.
• Maintain filing systems, records, databases and ensure data accuracy.
• Protect confidentiality of records and sensitive information.
• Screen calls, respond to inquiries, schedule meetings and travel.
• Maintain calendars, plan events, and coordinate staff scheduling.
• Research policies and prepare data for reports and budget monitoring.
• Process invoices, requisitions, and purchase orders; monitor contracts.

Skills

Office procedures

MS Office

Record keeping

Communication skills

Scheduling

Customer service

Education

High school diploma or equivalent

Job description

San Joaquin Delta College is seeking an Administrative Assistant to support management with complex administrative tasks and research duties across a major program.

The role involves organizing office operations, drafting correspondence, coordinating communications, maintaining records, schedules, budgets, and reports, and assisting with events and timesheets. This on-site position requires discretion, reliability, and strong MS Office skills.