Senior Administrative Assistant, College Operations

Foothill-De Anza Community College District; Anza (CA); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision care

Retirement benefits

Long term disability

Life insurance

Job summary

The Foothill–De Anza Community College District is seeking a Senior Administrative Assistant for College Operations to provide advanced administrative support to the Director of College Operations and coordinate calendars, meetings, budgets, and records across the department.

This role demands discretion, superb organizational skills, and the ability to handle confidential information while communicating effectively with students, staff and the public.

Qualifications

• Advanced administrative support experience and strong organizational skills.
• Ability to manage calendars, budgets, and confidential information.
• Excellent communication with students, staff, and the public.

Responsibilities

• Provide advanced administrative support to the Director of College Operations.
• Coordinate calendars, meetings, travel, and communications across departments.
• Assist with budgeting processes, requisitions, invoices, and record-keeping.
• Plan and execute meetings, minutes, events, and workshops; ensure policy compliance.

Skills

Advanced admin

Calendar management

Budget management

Records management

Confidentiality

Communication

Project coordination

Customer service

Education

HS diploma + college coursework

5 years admin experience

Job description

The Foothill–De Anza Community College District is seeking a Senior Administrative Assistant for College Operations to provide advanced administrative support to the Director of College Operations and coordinate calendars, meetings, budgets, and records across the department.

This role demands discretion, superb organizational skills, and the ability to handle confidential information while communicating effectively with students, staff and the public.