Senior Administrative Assistant

Virtual Company; South San Francisco (CA); On-site; USD 46,000 - 60,000; Full time

Job summary

The Fountain Group is seeking a Senior Administrative Assistant to support seamless operations, communication, and engagement across DDA. This role will provide high-level administrative and logistical support to senior leaders and cross-functional teams, helping plan and execute meetings, events, and department initiatives.

Strong attention to detail and proactive mindset are essential for managing calendars and coordinating global meetings.

Qualifications

• 7+ years in administrative, operations, or project management.
• Experience supporting senior leaders.
• Pharmaceutical/biotech experience a plus.

Responsibilities

• Manage complex calendars for senior leaders.
• Coordinate global meetings and offsites.
• Support planning of leadership events and internal communications.
• Collaborate with event services and communications teams.

Skills

Calendar management

Executive support

Global meetings

Stakeholder liaison

Job description

Pay: $33.50-43.50/hour

6+ month contract position – potential to extend based on performance and budget

Monday – Friday (Standard First Shift)

Mostly On-Site Position

The Senior Administrative Assistant will play a vital role in supporting seamless operations, communication, and engagement efforts across DDA. This individual will provide high-level administrative and logistical support to senior leaders and cross-functional teams, contributing to the planning and execution of critical meetings, events, and department-wide initiatives. With strong attention to detail and a proactive mindset, the Senior Administrative Business Partner will manage complex calendars, coordinate global meetings, and partner with internal and external stakeholders to ensure operational excellence. They will assist in organizing leadership offsites, global summits, and internal communications, collaborating closely with event services and communications teams.

Qualifications & Experience

• 7+ years related administrative, operations or project management experience (experience gained in pharmaceutical / biotechnology industry is a plus.)
• Experience working with senior leaders/management.

#LI-KC1