Administrative Business Partner

Pharmaceutical Company; South San Francisco (CA); On-site; USD 47,830; Full time

Job summary

A leading biotechnology firm in South San Francisco is seeking an Administrative Business Partner to provide essential administrative support to Managers. This role requires strong interpersonal skills, a BA degree or equivalent experience, and the ability to manage multiple schedules. The ideal candidate will be proactive and customer-oriented, working onsite 5 days a week. Experience in biotech is preferred.

Qualifications

• 4+ years in administrative roles preferred.
• Ability to handle sensitive and complex information with discretion.
• Strong, positive interpersonal skills.

Responsibilities

• Provide accurate and effective administrative support to Managers.
• Manage multiple schedules and complex meetings.
• Schedule travel for staff.

Skills

Interpersonal skills

Time management

Proficient in Microsoft Office

Proficient in Google Apps

Written and verbal communication

Education

BA degree or equivalent experience

Tools

PC/MAC

Job description

Overview

Job Title: Administrative Business Partner

Pay Rate: $34.72/hr

Duration: 6 Months Project

Responsibilities

• Provide accurate and effective administrative support to Managers.
• Coordinate administrative duties with other Administrative Associates to ensure seamless group support.
• Identify and anticipate the needs of the group; plan work activities accordingly.
• Manage multiple schedules, including heavy calendaring of complex meetings.
• Arrange, coordinate, and support meetings, events, and activities both onsite and offsite.
• Generate, disseminate, and maintain documents and information.
• Develop, implement, and evaluate departmental work processes and procedures.
• Manage deadlines related to business planning and special projects.
• Collaborate with the Admin team to support complex projects and meet deadlines.
• Schedule and coordinate staff meetings (onsite/offsite).
• Create and prepare presentation materials.
• Assist with special projects.
• Schedule travel for staff.
• Process payments and expense reports.
• Maintain department files.
• Order office supplies and catering; maintain photocopying equipment.
• Greet and assist visitors; disseminate information as needed.
• Fully utilize PC/MAC and software applications.

Skills & Qualifications

• 4+ years in administrative roles preferred.
• Ensure adherence to company policies; facilitate communication across individuals, teams, and functions.
• Strong, positive interpersonal skills; ability to work with diverse individuals.
• Attend and actively contribute to staff-level meetings; coordinate and publish agendas and minutes.
• Engage in administrative team meetings and projects; proactively maximize effectiveness of managers and team members.
• Handle sensitive, confidential, and complex information with discretion.
• Take direction from team members while managing time and priorities independently.
• Demonstrate proactive decision-making within agreed parameters.
• Maintain a customer-oriented approach; deliver consistently accurate work; manage multiple projects simultaneously.
• Strong PC/MAC skills; proficient in Microsoft Office and Google Apps (Sheets, Slides, etc.).
• Excellent written and verbal communication.
• Previous experience in biotech preferred.

Education

BA degree or equivalent experience required.

Work Environment

Must be comfortable working onsite 5 days per week.

Seniority level

Entry level

Employment type

Contract

Job function

Administrative

Industries

Hospitals and Health Care, Biotechnology Research, and Pharmaceutical Manufacturing