Senior Administrative Assistant

Beacon Hill; Scottsdale (AZ); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Federal and state leave programs

Job summary

A dynamic office support firm in Scottsdale is seeking an experienced Senior Administrator to ensure the smooth operation of the office and support the leadership team. This multifaceted role involves keeping the office organized, handling correspondence and documents, and managing meetings. The ideal candidate will possess strong organizational skills, a proactive attitude, and be comfortable with tools like Microsoft Office and Zoom. The company values detail-oriented professionals who can maintain a welcoming atmosphere.

Qualifications

• Senior-level admin experience in a fast-moving office.
• Exceptionally organized, detail-oriented, and reliable.
• Confident communicator with a friendly demeanor.
• Dog-friendly and flexible in a small, stable business.

Responsibilities

• Keep the office organized, stocked, and running smoothly.
• Draft and manage client correspondence and documents.
• Organize meetings, agendas, and notes.
• Support new properties, listings, and onboarding checklists.
• Handle light billing coordination and third‑party compliance.
• Be a friendly, professional first point of contact— for people and pups.

Skills

Detail-oriented

Organizational skills

Proactive

Effective communication

Zoom proficiency

Dog-friendly

Tools

Microsoft Office

Zoom

Canva

Job description

We’re looking for an experienced, detail-loving Senior Administrator to be the backbone of our office and a trusted support partner to our leadership team. This role is less "traditional EA" and more run-the-office, keep-everything-moving, make-it-polished.

You’ll support three leaders while also keeping the office organized, stocked, and running smoothly—from correspondence and meetings to onboarding and vendor errands. If you’re tech‑comfortable, proactive, unflappable, and take pride in getting things exactly right, you’ll thrive here.

What you’ll do

• Keep the office humming: supplies, mail, phones, vendors, and logistics
• Draft and manage client correspondence, letters, and property documents
• Organize weekly and monthly meetings, agendas, and notes
• Support new properties, listings, and onboarding checklists
• Handle light billing coordination and third‑party compliance
• Be a friendly, professional first point of contact— for people and pups 🐶

What we’re looking for

• Senior‑level admin experience in a fast‑moving office
• Exceptionally organized, detail‑oriented, and reliable
• Comfortable with Microsoft Office, Zoom, internet tools; Canva/social a plus
• Confident communicator with a friendly demeanor and a backbone
• Dog‑friendly and realistic about growth in a small, stable business

This is a hands‑on, trusted role for someone who enjoys being indispensable, values consistency, and takes pride in keeping everything accurate, organized, and professional.

Please apply or feel free to reach out to me directly: [e-mail]

Beacon Hill is an equal opportunity employer and individuals with disabilities and/or protected veterans are encouraged to apply.

California residents:

Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

Benefits Information:

Beacon Hill offers a robust benefit package including, but not limited to, medical, dental, vision, and federal and state leave programs as required by applicable agency regulations to those that meet eligibility. Upon successfully being hired, details will be provided related to our benefit offerings.