Senior Administrative Assistant

Talentify; Framingham (MA); Hybrid; USD 41,000 - 52,000; Part time

Benefits offered by this job

Medical insurance

Vision insurance

Dental insurance

401k Retirement Plan

Job summary

Talentify is seeking an Executive Administrative Assistant - Senior in Framingham, MA for a 7-month contract. The role is hybrid with in-office days aligned to the team and supports a VP and two AVPs for Global Talent Management.

The incumbent provides advanced administrative support, handling confidential information and ensuring office systems and procedures are administered effectively. Requires 7+ years of admin experience and strong MS Office skills.

Qualifications

• 7+ years of administrative experience, with executive support experience preferred.
• Experience in a corporate setting is required.
• Strong MS Office experience (PowerPoint, Excel, Outlook, Word) is essential.
• Excellent written and verbal communication; ability to handle confidential information.
• Proven ability to manage multiple calendars and coordinate travel schedules.

Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings.
• Supports and monitors ongoing HR and Talent program processes for timely execution.
• Coordinates travel itineraries and processes expenses.
• Responds to questions and confidential inquiries; interfaces with many stakeholders.
• Collaborates with other departments to resolve issues and provide backup support.
• Manages department payroll/timekeeping and oversees administrative projects.
• Plans meetings and events, including catering and room bookings and follow-ups.
• Keeps files and office layouts organized; maintains record-keeping systems.

Skills

Executive support

Calendar management

Travel planning

Confidentiality

Microsoft Office

Communication skills

Tools

PowerPoint

Excel

Outlook

Word

Job description

Administrative Assistant - Senior

Location: Framingham, MA

Onsite Flexibility: Hybrid

Contract Details

• Position Type: Contract
• Contract Duration: 7 months
• Pay Rate: $34.00 / Hour (USD)
• Shift / Schedule: Tuesday and Wednesday in office; 36.25 hours per week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Executive Administrative Assistant will support a VP and two AVPs for Global Talent Management. This position is hybrid in office and requires office days that align with the team. This individual provides advanced administrative support requiring a broad and comprehensive knowledge of company policies, procedures, and practices. Independently ensures office systems and divisional procedures, policies and practices are administered effectively. Interfaces with a variety of internal and external Associates and customers who work on a variety of issues which require tact, diplomacy and confidentiality.

Key Responsibilities

• Schedules and maintains multiple calendars of appointments and meetings
• Supports and monitors the on-going administration of HR and Talent program processes to ensure consistent and timely execution
• Coordinates travel itineraries and process expenses
• Responds to questions, requests, and research information; interfaces with a variety of customers on issues which are complex or of a confidential nature
• Involves appropriate Associates from other departments or divisions to resolve issues
• May provide functional guidance and training to other Associates within department and across the Corporate functions, as needed
• Analyses operating practices and creates/revises systems and procedures as necessary
• Organizes and maintains files, record keeping systems, and office layout
• Oversees and monitors administrative projects; performs other duties as required or directed
• Organizes meetings (Catering, Booking Rooms, Follow up, etc.)
• Manage and administer department payroll and timekeeping
• Back-up Support to other Admins
• Manages and administers various documents and spreadsheets
• Acts as Proxy for certain systems as needed
• Support meetings, training and conferences with prep and logistics needs
• Plans and participates in department initiatives such as department summits, all hands meetings, leadership offsites, and team building events
• Communicates pertinent information among appropriate departments

Required Skills

• Superior organizational and administrative skills and the ability to multitask and maintain strong attention to detail in a fast-paced environment
• Strong Microsoft Office experience required, specifically PowerPoint, Excel, Outlook, and Word
• Excellent communication manner, solid written and verbal communication skills and be customer service oriented
• Able to effectively manage confidential and sensitive information
• Must thrive in a very busy atmosphere
• Proven success of juggling many things at one time and ability to shift gears and prioritize
• Willingness to learn, take direction well and be a team player
• Ability to focus and get the job done while avoiding distractions
• Former experience scheduling meetings, managing multiple calendars, arranging travel schedules and processing expenses critical
• Strong ability to build relationships and collaborate with team members and other admins
• Great at being resourceful and leveraging relationships to problem solve

Preferred Skills

• Interest in Human Resources is a plus

Required Experience

• 7 plus years of administrative experience, with an emphasis on executive administrative experience
• Administrative experience in a corporate setting required

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a Fortune 100 retailer and the world's leading off-price apparel and home fashions company, operating more than 5,200 stores across ten countries under iconic retail brands — including TJ Maxx, Marshalls, HomeGoods, Homesense, and Sierra in the United States; Winners, HomeSense, and Marshalls in Canada; and TK Maxx and Homesense across Europe and Australia. With a business model built on delivering quality, brand-name, and designer merchandise at prices typically 20 to 60 percent below full-price retail, this organization has created one of the most distinctive and enduring value propositions in global retail. The company's product assortment spans apparel, footwear, accessories, home décor, furniture, giftware, jewelry, and more — curated through a dynamic buying strategy that keeps merchandise fresh and store visits exciting. Internally, the organization is known for offering a fast-paced, entrepreneurial environment where buyers, merchants, retail professionals, administrative coordinators, and corporate support specialists gain hands-on experience across a broad range of disciplines including merchandising, operations, supply chain, corporate finance, marketing, and technology.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-13916 Industry: Administrative & Support

#LI-Hybrid #gttic