Administrative Assistant

Talentify; Waukesha (WI); Hybrid; USD 29,000 - 32,000; Part time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking an Administrative Assistant in Waukesha, WI. This contract role provides temporary executive and office support for the Division leadership, covering operations, meeting coordination, travel support, expense reporting, and supplies.

The hybrid schedule requires on-site presence at least three days per week, with occasional meetings. Ideal candidates will have 3+ years of admin experience, an associate degree or higher, and strong MS Office and organizational skills.

Qualifications

• Minimum 3 years of admin/EA/office coord or customer support experience.
• Associate degree or higher in Office Administration or related field.

Responsibilities

• Manage office supplies and coffee station inventory.
• Coordinate meetings, room reservations, catering and events.
• Organize travel logistics for leadership and expenses.
• Prepare and process expense reports, including P-Card and leadership expenses.
• Provide administrative support to Division leadership and internal teams.

Skills

Organization

MS Office

Multitasking

Communication

Detail-oriented

Discretion

Office support experience

Travel booking

Expense reporting

Calendar management

Interpersonal skills

Education

Associate degree in Office Administration

Tools

Microsoft Project

Asana

QuickBooks

Job description

Administrative Assistant

Location: Waukesha, WI

Onsite Flexibility: Hybrid — at least 3 days per week on-site, with flexibility for occasional Monday or Friday meetings

Contract Details

• Position Type: Contract
• Contract Duration: 4 months
• Pay Rate: $21.71 / Hour (USD)
• Shift / Schedule: Monday–Friday, 8:00 AM–5:00 PM CST
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

This role provides temporary executive and office administrative support for the Division leadership team. The position is responsible for office operations, meeting and event coordination, travel support, expense reporting, supply management, and general administrative assistance to ensure smooth day‑to‑day business operations. Responsibilities include supporting leadership activities, coordinating with internal teams and vendors, and maintaining office resources and supplies.

Key Responsibilities

• Manage coffee station inventory and ordering.
• Manage office and meeting supply inventory and ordering.
• Maintain copier toner inventory and coordinate supply replenishment.
• Order and coordinate Habitat for Humanity lunches and related volunteer event support.
• Provide meeting logistics support, including room reservations, catering, and event coordination.
• Provide administrative support for Division leadership.
• Organize travel logistics for leadership.
• Complete and process expense reports, including P-Card, Client, and leadership expenses.
• Organize leadership team meetings and coordinate related communications.
• Support employee engagement, HR-related activities, office events, and holiday functions as needed.
• Utilize company systems, tools, and processes to support daily operations and administrative activities.

Required Skills

• Strong organizational and time management skills
• Proficiency with Microsoft Office Suite (Outlook, Excel, PowerPoint, Word)
• Ability to manage multiple priorities and work independently
• Excellent communication and interpersonal skills, with the ability to interact effectively with all levels of staff
• Attention to detail and accuracy in document preparation and data management
• Ability to handle confidential information with discretion and professionalism
• Strong administrative and office support experience
• Experience with travel booking, expense reporting, and light calendar management
• Ability to manage office supplies, coordinate meetings, and support leadership activities

Preferred Skills

• Certification in Office Administration or related field
• Experience with project management software (e.g., Microsoft Project, Asana)
• Knowledge of office equipment operation and maintenance
• Familiarity with basic accounting principles and software (e.g., QuickBooks)
• Ability to adapt quickly to new technologies and software applications

Education Requirements

• Associate degree or higher in Office Administration, Business Administration, or related field from an accredited institution (required)

Required Experience

• Minimum 3 years of Administrative Assistant, Executive Assistant, Office Coordinator, or Customer Support experience

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a global power management company operating in more than 100 countries, with revenues of approximately $20.8 billion and a workforce of approximately 160,000 employees worldwide. Founded in 1911, the organization develops intelligent power management technologies spanning electrical systems, aerospace components, vehicle powertrain solutions, and data center infrastructure — placing it at the center of the global energy transition and decarbonization efforts. Teams include electrical engineers, power systems specialists, aerospace technicians, software developers, supply chain professionals, and business operations staff who collaborate across a broad range of divisions and functions.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-13505

Industry: Administrative & Support