Office Assistant

Talentify; Southfield (MI); On-site; USD 34,000 - 45,000; Part time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Talentify is seeking an Office Assistant for the Southfield, MI office. This contract role supports reception, administrative tasks, meetings, and office operations with a focus on welcoming staff and guests and maintaining a professional workplace.

The role emphasizes organization, responsiveness, and the ability to manage multiple priorities in a fast-paced environment. Part-time, onsite schedule runs 8:00 AM – 1:00 PM EST, 25 hours per week.

Qualifications

• Experience using Microsoft software, including Outlook calendaring, PowerPoint, Word, Excel, and Teams.
• Strong customer service and interpersonal skills with a professional demeanor.
• Excellent organizational and time-management skills with the ability to manage multiple priorities.

Responsibilities

• Provide friendly, professional, and responsive assistance to employees, visitors, vendors, and other office guests.
• Respond to employee requests and help identify solutions or appropriate resources.
• Assist with mail, packages, deliveries, printing, shipping, and other general office services as needed.
• Assist with new employee preparations, including workspace readiness and office-related onboarding needs.
• Provide backup coverage and additional administrative support as business needs require.

Skills

Microsoft Office

Customer service

Organizational skills

Attention to detail

Independent work

Lockbox/Access protocol knowledge

Education

High school diploma or equivalent

Administrative training

Tools

Canva

Job description

Office Assistant (Southfield, MI)

Location: Southfield, MI

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 5 months
• Pay Rate: $24.72–$32.64 / Hour (USD)
• Shift / Schedule: Part time, 8:00 AM – 1:00 PM EST, 25 hrs/week
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Office Assistant will sit at the reception desk of the Southfield, MI office. The Office Assistant plays an important role in creating a welcoming, organized, and well-maintained workplace for employees, clients, and visitors. This position provides day-to-day administrative and operational support for the office, including maintaining shared spaces, coordinating catering and meetings, managing office supplies, supporting fleet vehicle reservations, and assisting with office events and other workplace needs.

The ideal candidate is highly organized, dependable, service-oriented, and comfortable working in a fast-paced environment where priorities may change throughout the day. This individual should take pride in anticipating the needs of others, maintaining professional office standards, and providing a positive experience for employees and guests.

Key Responsibilities

Administrative & Customer Service Support

• Provide friendly, professional, and responsive assistance to employees, visitors, vendors, and other office guests.
• Respond to employee requests and help identify solutions or appropriate resources.
• Assist with mail, packages, deliveries, printing, shipping, and other general office services as needed.
• Assist with new employee preparations, including workspace readiness and office-related onboarding needs, as requested.
• Provide backup coverage and additional administrative support as business needs require.

Office & Workplace Support

• Perform routine walkthroughs of the office to ensure common areas are clean, organized, stocked, and ready for employee and guest use.
• Maintain breakrooms, coffee stations, conference rooms, collaboration spaces, supply areas, and other shared office spaces throughout the day.
• Clean and reset conference rooms following meetings, including removing catering items, wiping down tables and surfaces as needed, arranging chairs, and preparing rooms for the next meeting.
• Stock and replenish beverages, snacks, paper products, utensils, coffee supplies, and other breakroom and hospitality items.
• Monitor office supplies and inventory levels and place orders as necessary.
• Receive, organize, and distribute office supply deliveries.
• Identify facility, equipment, housekeeping, or maintenance concerns and communicate or elevate issues to the appropriate team.

Meetings, Catering & Events

• Coordinate catering for internal meetings, client meetings, training sessions, and office events.
• Set up and break down food and beverage service for meetings and events.
• Prepare conference rooms and meeting spaces in advance, ensuring rooms are clean, appropriately arranged, and stocked with necessary materials.
• Assist with planning and coordinating employee engagement activities, celebrations, meetings, training sessions, and other office events.
• Maintain awareness of upcoming meetings and events and proactively prepare for anticipated office needs.

Fleet & Transportation Support

• Coordinate and manage reservations for company fleet vehicles in accordance with established policies and procedures.
• Assist employees with fleet reservation questions and scheduling needs.
• Monitor fleet vehicle availability and communicate reservation conflicts or concerns.
• Help ensure fleet vehicles and associated materials are appropriately maintained, organized, and ready for employee use.
• Escalate vehicle maintenance, repair, or operational concerns to the appropriate contact.

Required Skills

• Experience using Microsoft software, including Outlook calendaring, PowerPoint, Word, Excel, and Teams
• Strong customer service and interpersonal skills with a professional and approachable demeanor
• Excellent organizational and time-management skills with the ability to manage multiple priorities
• Strong attention to detail and commitment to maintaining a clean, organized, and professional workplace
• Ability to work independently, take initiative
• Knowledge of answering a locked door/suite

Preferred Skills

• Knowledge of Canva software

Education Requirements

• High school diploma or equivalent required
• Additional education or administrative training preferred

Required Experience

• Previous experience in office administration, workplace services, hospitality, customer service, facilities support, event coordination, or a related field preferred

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a 100% employee-owned infrastructure engineering, architecture, and construction firm with more than 125 years of history building critical infrastructure across energy, aviation, water, telecommunications, transportation, and healthcare sectors. Headquartered in Kansas City, Missouri and operating from 75 offices across the U.S. and internationally, the firm employs more than 14,500 employee-owners and generates over $7.4 billion in annual revenue. Every full-time employee participates in an Employee Stock Ownership Plan (ESOP), creating a culture of shared accountability and investment in outcomes that has earned the firm a 4.2 out of 5 stars on Glassdoor across more than 1,800 reviews, with 87% of employees recommending it as a workplace and multiple Glassdoor Best Places to Work recognitions. Teams span civil and structural engineers, architects, environmental scientists, construction managers, program management professionals, and administrative and office support staff who collectively deliver complex, consequential, and often one-of-a-kind projects around the world.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-12366

Industry: Administrative & Support

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