Administrative Assistant

Talentify; Richardson (TX); On-site; USD 34,000 - 37,000; Full time

Benefits offered by this job

Medical, Vision, and Dental Insurance

401k Retirement Fund

Job summary

Lennox is seeking an Administrative Assistant II for a contracted 8-month onsite role in Richardson, TX. The Program Specialist will quote and process sales requests within the Vendor Direct program, handling contracts with vendors and compiling information for the sales team.

Responsibilities include partnering with Sales and suppliers for bulk, drop-ship, and non-stock fulfillment; maintaining accurate vendor data and pricing; and coordinating with Supply Chain to resolve discrepancies and

Qualifications

• Attention to detail in processing quotes, POs, invoices and supplier docs.
• Ability to manage multiple requests and priorities in a fast-paced environment.
• Strong problem-solving skills to identify and resolve discrepancies.

Responsibilities

• Partner with Sales and suppliers to execute bulk, drop-ship, and non-stock fulfillment models.
• Ensure supplier data, catalog information, and pricing are accurate and maintained.
• Partner with Supply Chain for order discrepancy resolution and closeout efficiency.

Skills

Attention to detail

Multitasking

Analytical thinking

Organizational skills

Learning agility

Education

High school diploma or equivalent

Associate degree in business, supply chain, accounting, or related field

Tools

SAP

Microsoft Office Suite

Job description

Administrative Assistant II

Location: Richardson, TX

Onsite Flexibility: Onsite

Contract Details

• Position Type: Contract
• Contract Duration: 8 months
• Pay Rate: $25.00–$27.00 / Hour (USD)
• Work Authorization: Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Job Summary

The Program Specialist supports the growth and performance of the Vendor Direct program, Lennox's drop-ship and non-stock product channel. This role is responsible for quoting and processing sales field sales requests. This is a tactical position focused on monitoring requests from sales teams, managing contracts with vendors, creating quotes, gathering all relevant information, and bringing that information back to the sales teams.

Key Responsibilities

• Partner with Sales and suppliers to execute bulk, drop-ship, and non-stock fulfillment models.
• Ensure supplier data, product catalog information, and pricing are accurate and maintained.
• Partner with Supply Chain for order discrepancy resolution and ensure closeout efficiency.

Required Skills

• Strong attention to detail with the ability to accurately process quotes, purchase orders, invoices, and supplier documentation.
• Ability to manage multiple requests and priorities in a fast-paced environment while meeting deadlines.
• Strong analytical and problem-solving skills with the ability to identify and resolve discrepancies.
• Strong organizational skills and ability to maintain accurate records and documentation.
• Ability to learn new systems, processes, and product information quickly.
• Familiarity with SAP and Microsoft Office Suite.

Required Experience

• 1 years of administrative, customer service, sales support, order management, quoting, invoicing, or related experience.
• Background in sourcing or placing orders is ideal.

Education Requirements

• High school diploma or equivalent required.
• Associate degree in business, supply chain, accounting, or related field preferred.

Benefits

• Medical, Vision, and Dental Insurance Plans
• 401k Retirement Fund

About the Client

This client is a global Fortune 500 company in the HVACR (Heating, Ventilation, Air Conditioning, and Refrigeration) industry, with operations spanning multiple countries and a strong presence across North America. The organization employs thousands of professionals in engineering, design, business systems, analytics, and administrative support roles, with a consistent focus on energy efficiency, sustainability, and integrity. Teams include CAD designers, CPQ analysts, supply chain specialists, and program coordinators who collaborate cross-functionally to deliver innovative climate solutions.

About GTT

GTT is a minority-owned staffing firm and a subsidiary of Chenega Corporation, a Native American-owned company in Alaska. We highly value diverse and inclusive workplaces and support Fortune 500 organizations across banking, financial services, technology, life sciences, biotech, utilities, and retail sectors throughout the U.S. and Canada.

Job Number: 26-12504

Industry: Administrative & Support