Senior Administrative Assistant

Beacon Hill; Boston (MA); Hybrid; USD 69,000 - 83,000; Full time

Job summary

Beacon Hill in Boston, MA is seeking a Senior Administrative Assistant for a temporary-to-hire role with a hybrid schedule (4 days onsite, 1 remote day per week). You will provide high-level support to senior leadership, coordinating calendars, travel, and executive communications, with a strong emphasis on PowerPoint presentations and materials.

Candidates should have 5+ years of executive support experience, ideally in pharmaceutical, biotechnology, life sciences, or related fields, and a

Qualifications

• 5+ years of Executive Assistant or Senior Administrative Assistant experience supporting C-suite or senior executives.
• Experience within pharmaceutical, biotechnology, life sciences, consulting, or consumer-focused organizations strongly preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with the ability to interact effectively at all levels of an organization.
• Strategic, solutions-oriented mindset with the ability to anticipate needs and proactively resolve issues.
• Bachelor's degree preferred.

Responsibilities

• Provide senior-level administrative support to multiple executives, including calendar management, travel coordination, and expense reporting.
• Manage executive communications, correspondence, and scheduling across internal and external stakeholders.
• Prepare, edit, and format presentations, reports, and executive-level materials, with a strong emphasis on PowerPoint.
• Coordinate leadership meetings, including agendas, materials, logistics, and follow-up activities.
• Assist with recruiting activities by scheduling interviews and coordinating candidate visits.
• Maintain organizational charts, corporate records, and other key business documentation.
• Partner with other administrative professionals to support onsite and offsite leadership meetings, events, and company initiatives.
• Reconcile corporate expenses and provide administrative support for special projects as needed.

Skills

Executive support

Calendar management

Travel coordination

PowerPoint

Communication

Organization and multitasking

Education

Bachelor's degree preferred

Tools

Microsoft Office Suite

Excel

Outlook

Word

Job description

Senior Administrative Assistant (A1477083CC) Boston, Massachusetts

Salary: USD50 - USD60 per hour

Our client, a global dermatology and life sciences organization, is seeking a Temporary-to-Hire Senior Administrative Assistant to join their team in Boston, MA. This hybrid opportunity requires 4 days onsite and 1 remote day per week (Fridays) and offers $50-$60/hour. The schedule is 8:30 AM-5:30 PM, and the position provides high-level support to senior leadership while partnering closely with executive teams on administrative operations, communications, meetings, and special projects. This role is ideal for a polished, professional Executive Assistant with experience supporting C-suite leaders within large pharmaceutical, biotechnology, consulting, or consumer-focused organizations.

Key Responsibilities

• Provide senior-level administrative support to multiple executives, including complex calendar management, travel coordination, and expense reporting.
• Manage executive communications, correspondence, and scheduling across internal and external stakeholders.
• Prepare, edit, and format presentations, reports, and executive-level materials, with a strong emphasis on PowerPoint.
• Coordinate leadership meetings, including agendas, materials, logistics, and follow-up activities.
• Assist with recruiting activities by scheduling interviews and coordinating candidate visits.
• Maintain organizational charts, corporate records, and other key business documentation.
• Partner with other administrative professionals to support onsite and offsite leadership meetings, events, and company initiatives.
• Reconcile corporate expenses and provide administrative support for special projects as needed.

Candidate Qualifications

• 5+ years of Executive Assistant or Senior Administrative Assistant experience supporting C-suite or senior executives.
• Experience within pharmaceutical, biotechnology, life sciences, consulting, or consumer-focused organizations strongly preferred.
• Advanced proficiency in Microsoft Office, particularly PowerPoint, Outlook, Word, and Excel.
• Demonstrated ability to manage confidential information with discretion and professionalism.
• Exceptional organizational skills, attention to detail, and ability to manage multiple priorities simultaneously.
• Strong written and verbal communication skills with the ability to interact effectively at all levels of an organization.
• Strategic, solutions-oriented mindset with the ability to anticipate needs and proactively resolve issues.
• Professional presence, strong business judgment, and the flexibility to thrive in a fast-paced, collaborative environment.
• Bachelor's degree preferred.