Executive Assistant

DeWinter Group; Watertown (MA); On-site; USD 60,000 - 80,000; Full time

Job summary

DeWinter Group is seeking an Executive Assistant to provide high-level operational support to senior leaders in a fast-paced biotech setting. You will manage calendars, arrange travel, and prepare expense reports to enable strategic growth.

The role demands discretion, organization, and proactive communication, with alignment across time zones and varied stakeholder needs.

Qualifications

• 3+ years supporting VP or higher-level executives
• Exceptional calendar management and organizational skills
• Proven experience with expense reporting and reconciliation
• Strong communication, interpersonal, and discretion skills
• Proficiency with Microsoft Office and Google Workspace

Responsibilities

• Manage complex calendars and coordinate meetings for VP-level executives and senior leadership
• Arrange travel logistics, accommodation, and itineraries
• Prepare and reconcile expense reports using tools like Expensify, Prendio, and Paylocity
• Handle correspondence, meeting materials, and documentation
• Act as a liaison between top executives and internal/external stakeholders
• Support departmental operations, vendor communications, and office logistics

Skills

Calendar management

Expense reporting

Communication

Discretion

MS Office & Google Workspace

Education

Bachelor's degree

Tools

Expensify

Prendio

Paylocity

Job description

Executive Assistant

Join a dynamic biotechnology research organization as a vital partner in operational excellence. This high-impact role provides executive-level support to senior leaders, ensuring seamless calendar management, travel coordination, and expense reporting. Embodying discretion, organization, and proactive communication, you will help drive efficiency and enable strategic growth in a fast-paced, innovative environment.

Key Responsibilities:

• Manage complex calendars and coordinate meetings for VP-level executives and senior leadership
• Arrange travel logistics, accommodation, and itineraries
• Prepare and reconcile expense reports using tools like Expensify, Prendio, and Paylocity
• Handle correspondence, meeting materials, and documentation
• Act as a liaison between top executives and internal/external stakeholders
• Support departmental operations, vendor communications, and office logistics

Required Skills:

• 3+ years supporting VP or higher-level executives
• Exceptional calendar management and organizational skills
• Proven experience with expense reporting and reconciliation
• Strong communication, interpersonal, and discretion skills
• Proficiency with Microsoft Office and Google Workspace

Nice to Have Skills:

• Experience supporting biotech or life sciences companies
• Familiarity with tools such as Expensify, Prendio, and Paylocity
• Ability to adapt to a flexible, team-oriented environment

Preferred Education and Experience:

• Bachelor’s degree in related field
• Prior experience supporting multiple executives in a corporate or research setting

Other Requirements:

• Onsite role based in Watertown, MA (5 days/week)
• Ability to start immediately
• Comfortable supporting leadership across different time zones, including German-based executives
• High level of professionalism and ability to adapt in a changing organization

This contract opportunity offers the potential for long-term engagement and growth within a pioneering biotech firm, supporting senior leaders dedicated to advancing scientific innovation.