Executive Assistant / Office Administrator

Beacon Hill; Boston (MA); Hybrid; USD 80,000 - 100,000; Full time

Job summary

Beacon Hill is working with a global investment management client in Boston to hire an Executive Assistant / Office Administrator. Support senior leaders, oversee daily office operations, and help coordinate a newly established Boston office.

The role requires 3+ years of administrative experience, strong organizational skills, and the ability to work independently in a small office setting. The position offers a hybrid work model and exposure to senior leadership.

Qualifications

• 3+ years of executive support or administrative experience.
• Strong organizational skills and attention to detail.
• Ability to work independently in a small office environment.

Responsibilities

• Manage calendars, travel arrangements, expenses, and meeting logistics for senior executives.
• Coordinate office operations, vendor relationships, subscriptions, supplies, and facility needs.
• Prepare presentation materials and support business development efforts; assist with onboarding, HR processes, and records management.

Skills

Executive support

Office management

Calendar management

Education

Degree preferred

Tools

Microsoft Office

Job description

Executive Assistant / Office Administrator (REF#: AP1473572BOS) Boston, Massachusetts

Salary: USD80000 - USD100000 per year

Executive Assistant / Office Administrator to $100K – Highly Visible Role Supporting Senior Leadership!

Our client, a global investment management firm, is seeking an Executive Assistant / Office Administrator to support senior leaders while overseeing the day-to-day operations of a newly established Boston office. This role combines executive support, office administration, and operational coordination in a professional, fast-paced environment. The ideal candidate brings 3+ years of administrative experience, strong organizational skills, and the confidence to work independently in a small office setting.

• Work Model: Hybrid
• Degree: Preferred
• Responsibilities include managing calendars, travel arrangements, expenses, and meeting logistics for senior executives; coordinating office operations, vendor relationships, subscriptions, supplies, and facility needs; preparing presentation materials and supporting business development efforts; serving as the primary liaison for technology support and office-related systems; assisting with employee onboarding, offboarding, and administrative HR processes; maintaining records, portals, and documentation; and providing administrative support to both local and international team members as needed.
• The ideal candidate possesses 3+ years of executive support, administrative, or office management experience; the ability to prioritize multiple responsibilities with minimal supervision; excellent written and verbal communication skills; strong proficiency with Microsoft Office applications; exceptional attention to detail and follow-through; and a professional, resourceful approach when partnering with senior stakeholders.

This opportunity offers exposure to senior leadership, a collaborative team environment, and the chance to play a key role in supporting a newly established Boston office.