Administrative Assistant

Private Equity; Boston (MA); On-site; USD 65,000 - 85,000; Full time

Job summary

An experienced Senior Administrative Assistant is sought to join the investment support team of a Boston-based investment management firm. The role supports multiple investment teams and is ideal for an administrative professional who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to investment professionals.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities.

Qualifications

• 4+ years of professional administrative support experience.
• Experience in financial services or investment management preferred.
• Experience supporting senior investment professionals preferred.
• Strong written and verbal communication skills.
• Excellent attention to detail and accuracy.

Responsibilities

• Coordinate complex scheduling across multiple calendars and events.
• Arrange domestic and international travel from planning to trip completion.
• Prepare and process expense reports and assist with invoices.
• Manage multiple investment-team inboxes and ensure timely responses.
• Maintain databases, contacts, and filing systems.
• Distribute earnings information, news alerts, and financial statements.
• Disseminate market and industry research to teams.
• Draft correspondence and provide day-to-day administrative support.
• Collaborate with the team to ensure seamless coverage.
• Assist with ad hoc projects and improve processes.

Skills

Organizational skills

Prioritization

Problem-solving

Written and verbal communication

Independent work

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

PowerPoint

Job description

We are seeking an experienced Senior Administrative Assistant to join the investment support team of a highly regarded investment management firm in Boston. This position supports multiple investment teams and is ideal for an administrative professional who thrives in a fast-paced, collaborative environment and enjoys providing high-level support to investment professionals.

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable managing multiple priorities. This is a true administrative support position offering exposure to a dynamic investment environment and a broad range of responsibilities.

Key Responsibilities

• Manage complex scheduling across multiple calendars, including meetings, conference calls, conferences, and industry events
• Coordinate complex domestic and international travel arrangements from initial planning through trip completion
• Prepare and process expense reports and assist with invoice processing
• Manage and monitor multiple investment-team inboxes, ensuring appropriate coverage and timely responses
• Maintain company databases, contacts, filing systems, and other administrative processes
• Track and distribute earnings information, news alerts, financial statements, and other investment-related information
• Collect and distribute relevant company, market, and industry research
• Draft correspondence and provide day-to-day administrative support to investment professionals
• Collaborate with administrative team members to provide seamless coverage across investment teams
• Assist with ad hoc projects and identify opportunities to improve administrative processes and efficiencies

Qualifications

• 4+ years of professional administrative support experience in a fast-paced environment
• Financial services, investment management, or real estate industry experience preferred
• Previous experience supporting senior investment professionals preferred
• Strong organizational, prioritization, and problem-solving skills
• Excellent attention to detail and accuracy
• Strong written and verbal communication skills
• Intermediate to advanced proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Ability to work independently while collaborating effectively within a larger team
• Ability to manage multiple priorities and deadlines simultaneously
• Flexible and proactive approach with the ability to adapt to changing business needs