Executive & Family Personal Assistant (Onsite)

Beacon Hill; Chicago (IL); On-site; USD 60,000 - 90,000; Full time

Job summary

Beacon Hill, a Chicago-based staffing firm, seeks a highly organized Personal Assistant to support a prominent executive across personal, family, and administrative duties in Chicago. The role includes managing a dynamic calendar, coordinating travel and family logistics, and arranging activities and itineraries.

The ideal candidate will have 5+ years of PA/EA experience, strong organizational and communication skills, and a proven ability to handle confidential information with discretion.

Qualifications

• 5+ years of Personal Assistant/Executive Assistant experience.
• Experience managing complex schedules and travel.
• Strong organizational, communication, and follow-through skills.
• Ability to handle confidential information with discretion.
• Proactive, resourceful, and detail-oriented.

Responsibilities

• Manage a complex and ever-changing calendar.
• Coordinate personal appointments, family logistics, and travel.
• Research and arrange activities, reservations, and itineraries.
• Track tasks, follow up on action items, and ensure nothing falls through the cracks.
• Partner with household staff, vendors, and other support professionals.
• Anticipate needs and proactively solve problems.

Skills

Calendar management

Travel coordination

Discretion

High-profile support

Job description

Beacon Hill, a Chicago-based staffing firm, seeks a highly organized Personal Assistant to support a prominent executive across personal, family, and administrative duties in Chicago. The role includes managing a dynamic calendar, coordinating travel and family logistics, and arranging activities and itineraries.

The ideal candidate will have 5+ years of PA/EA experience, strong organizational and communication skills, and a proven ability to handle confidential information with discretion.