Senior Accounts Payable Coordinator

YMCA of the North; Minneapolis (MN); On-site; Full time

Job summary

A leading organization is seeking a Senior Accounts Payable Coordinator to manage accounts payable functions. This role involves processing vendor payments, overseeing invoice workflows, and ensuring compliance with financial regulations. Ideal candidates will have a strong accounting background and excellent communication skills. Join a team committed to diversity and inclusion while contributing to the financial health of the organization.

Qualifications

• Bachelor’s degree in Accounting or 4 years of relevant experience.
• 1 year of related experience preferred, especially in Accounts Payable.

Responsibilities

• Manage invoices and payments, ensuring accuracy and timeliness.
• Prepare 1099-MISC and 1099-NEC reports.
• Resolve invoice discrepancies and assist with audits.

Skills

Detail-oriented

Time Management

Effective Communication

Education

Bachelor’s degree in Accounting

4 years of equivalent applicable work experience

Tools

Microsoft Great Plains

Job description

The salary for this position starts at $18.05. We take into consideration an individual’s background and experience in determining salary; therefore, base pay offered may vary considerably depending on job-related knowledge, skills, and experience. The compensation package includes a wide range of other benefits and earned time off that vary depending on part-time or full-time status.

1. Job Summary:

The Senior Accounts Payable Coordinator is responsible for the accounts payable functions for the Association. This includes vendor payments, processing and properly accounting for invoices, and overseeing general Accounts Payable workflow.

2. Essential Functions:

• Manage invoices processed through the automation software, including checking for approvals, timeliness, capturing discounts, double-checking account codes, and entering invoices for payment. Includes individual, recurring, and centralized invoices. Troubleshoot exceptions in workflow to determine appropriate solutions.
• Prepare 1099-MISC and 1099-NEC reports and obtain vendor W-9s as needed to support vendor tax identification numbers.
• Print and distribute paper check payments. Process electronic payments and communicate remittance information to vendors.
• Work with vendors and team members to resolve invoice discrepancies and reconcile monthly vendor statements. Investigate vendor issues or concerns and coordinate with appropriate branches or camps. Administer corporate purchasing card and out-of-pocket reimbursement systems. Assist with developing policies and procedures, creating efficiencies, and implementing best practices.
• Advise team members on recommended methods for processing invoices and making vendor payments.
• Assist with account reconciliations and preparation for the annual audit.
• May provide work direction to the Accounts Payable Coordinator.

3. Relationships:

This position reports to the Senior Director of Accounting, who reports to the Vice President of Finance. The incumbent will interact closely with both branches and outside vendors.

4. Qualifications:

Required:

• Bachelor’s degree in Accounting or related field, or 4 years of equivalent applicable work experience.
• Familiarity with a wide range of computer and PC-based applications.
• Accurate and detail-oriented.
• Effective time management skills and the ability to multi-task.
• Ability to prioritize and meet deadlines.
• Ability to communicate effectively in both written and oral forms.

Preferred:

• 1 year of related experience, with Accounts Payable experience strongly preferred.
• Experience with Microsoft Great Plains software.

5. Work Conditions:

Must be able to work on a computer for extended periods.

6. Additional Notes:

This job description outlines the major functions of the position but is not all-inclusive. The incumbent is also responsible for taking direction from the Senior Director of Accounting, Vice President of Finance, and Executive Vice President of Operations and Finance or their representatives in completing projects or performing duties deemed necessary for the branch or Association.

Diversity, Equity and Inclusion Pledge

The Y of the North is committed to eliminating disparities and eradicating unjust systems to become a multicultural, anti-racist, and anti-oppressive organization. Team members and volunteers must exemplify the association’s mission, vision, and values of caring, equity, honesty, respect, and responsibility.

We are actively developing strategies to ensure our staff and volunteers reflect the demographics of the communities we serve. We continually review policies and practices related to recruitment, compensation, professional development, promotions, and other areas to foster an inclusive, anti-racist, and anti-oppressive environment that respects human dignity and diversity.