Senior Accounts Payable Coordinator

YMCA OF THE NORTH in; Minneapolis (MN); On-site; Full time

Job summary

A leading organization seeks a Senior Accounts Payable Coordinator to manage accounts payable functions, including vendor payments and invoice processing. The role requires attention to detail, effective communication, and a Bachelor's degree in Accounting or equivalent experience. Join a team dedicated to fostering diversity and equity in a supportive environment.

Qualifications

• Bachelor's degree in Accounting or 4 years of equivalent experience.
• One year of related experience preferred.

Responsibilities

• Manage accounts payable functions including vendor payments and invoice processing.
• Collaborate with vendors to resolve discrepancies and reconcile statements.

Skills

Attention to Detail

Time Management

Communication

Education

Bachelor's degree in Accounting

4 years of equivalent work experience

Tools

Microsoft Great Plains

Job description

Senior Accounts Payable Coordinator (Project Management)

The salary for this position starts at $18.05. We consider an individual's background and experience when determining salary; therefore, the base pay offered may vary depending on job-related knowledge, skills, and experience. The compensation package includes a range of benefits and earned time off, which vary based on part-time or full-time status.

1. Job Summary:

The Senior Accounts Payable Coordinator is responsible for managing the accounts payable functions for the Association. This includes vendor payments, processing and accurately accounting for invoices, and overseeing the general Accounts Payable workflow.

2. Essential Functions:

• Manage invoices processed through automation software, including approvals, timeliness, capturing discounts, verifying account codes, and entering invoices for payment. Handle individual, recurring, and centralized invoices. Troubleshoot workflow exceptions to determine solutions.
• Prepare 1099-MISC and 1099-NEC reports and obtain vendor W-9 forms as needed for tax identification purposes.
• Print and distribute paper check payments. Process electronic payments and communicate remittance details to vendors.
• Collaborate with vendors and team members to resolve invoice discrepancies and reconcile monthly vendor statements. Investigate vendor issues and coordinate with appropriate branches or camps.
• Administer corporate purchasing card and out-of-pocket reimbursement systems.
• Assist in developing policies and procedures, creating efficiencies, and implementing best practices.
• Advise team members on invoice processing and vendor payments.
• Assist with account reconciliations and preparation for the annual audit.
• Potentially provide work direction to the Accounts Payable Coordinator.

3. Relationships:

This position reports to the Senior Director of Accounting, who reports to the Vice President of Finance. The incumbent will interact closely with both branches and outside vendors.

4. Qualifications:

Required

• Bachelor's degree in Accounting or related field, or 4 years of equivalent work experience.
• Familiarity with a range of computer applications.
• Accurate, detail-oriented, with effective time management skills.
• Ability to prioritize, meet deadlines, and communicate effectively in writing and orally.

Preferred

• One year of related experience, especially in Accounts Payable.
• Experience with Microsoft Great Plains software.

5. Work Conditions:

Must be able to work on a computer for extended periods.

6. Additional Notes:

This job description outlines major functions but is not exhaustive. The incumbent will also take direction from senior leadership to complete projects and duties necessary for the organization.

Diversity, Equity, and Inclusion Commitment:

The YMCA of the North is dedicated to eliminating disparities and fostering a multicultural, anti-racist, and anti-oppressive environment. We aim to reflect the communities we serve and continually review our policies to promote equity and respect for all.