Senior Academic Admin & Operations Coordinator

Utah-Valley-University; Orem (UT); On-site; USD 42,000 - 62,000; Full time

Job summary

Utah Valley University is seeking an Admin Support to provide essential administrative, financial, and operational support to faculty, staff, adjunct instructors, and students. The role involves coordinating departmental activities, maintaining records, and ensuring smooth day-to-day operations.

Responsibilities include budgets, purchasing, HR processes, event planning, and updating the department website and social channels while supporting front desk operations and policy compliance.

Qualifications

• Graduation from an accredited institution with an associate's degree and two years of experience related to the summary of duties.
• OR any combination of education and/or experience totaling four years.

Responsibilities

• Perform advanced and confidential administrative duties and maintain current knowledge of university policies.
• Coordinate meetings, programs, functions, and events; take accurate minutes and maintain files and records.
• Manage department website and social media accounts; ensure front desk coverage during peak student hours.
• Oversee department budgets, purchases, travel, requisitions, and financial reporting; reconcile expenditures.
• Coordinate HR processes: posting jobs, assisting search committees, interviewing, onboarding, and supervising staff and student workers.
• Coordinate semester book adoptions and maintain documentation of licenses, certifications, immunizations, and drug tests.
• Collaborate with department chair on class and lab schedules and communicate changes to students and adjuncts.

Skills

Office procedures

Budgeting

Event planning

Customer service

Communication

Social media posting

Data reporting

Interpersonal skills

Problem solving

Phone etiquette

Education

Associate's degree

Bachelor's degree in related field

Tools

Microsoft Suite

Banner

TIMS

CourseLeaf

Qualtrics

Job description

Utah Valley University is seeking an Admin Support to provide essential administrative, financial, and operational support to faculty, staff, adjunct instructors, and students. The role involves coordinating departmental activities, maintaining records, and ensuring smooth day-to-day operations.

Responsibilities include budgets, purchasing, HR processes, event planning, and updating the department website and social channels while supporting front desk operations and policy compliance.