Graduate Education Admin Specialist III

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University in Orem seeks an organized Administrative Support III for the Graduate Education team. The role provides advanced administrative, financial, and operational support to the Department Chair while collaborating with faculty, staff, students, and university partners to ensure excellent service.

You will help coordinate graduate course scheduling, enrollment, and admissions processes, manage budgets and payroll, and support meetings, events, and departmental operations in a

Qualifications

• A bachelor's degree related to the duties or an equivalent combination of education and/or experience totaling four years.

Responsibilities

• Provides advanced and confidential administrative support, including correspondence, reports, publications, and newsletters.
• Coordinates graduate course scheduling with the Department Chair and Graduate Program Manager.
• Supports graduate student admission and registration processes with Admissions, Academic Scheduling, and the Registrar's Office.
• Schedules appointments, meetings, room reservations, and travel arrangements; prepares meeting minutes as needed.
• Manages departmental budgets, purchasing, billing, inventory, expenditure tracking, and account reconciliation.
• Oversees payroll processing and personnel transactions (timecards, ePAFs, eSAFs, new hire paperwork).
• Coordinates financial and administrative activities (requisitions, travel, budget tracking, account management).
• Acts as a primary contact for inquiries to students, employees, and visitors; explains policies and procedures.
• Serves as liaison for the Department Chair and graduate program; assists with special projects and university initiatives.

Skills

Organization

Documentation

Customer service

Communication

Time management

Education

Bachelor's degree or equivalent

Tools

Banner 9

eSAFs

ePAFs

NeoEd

WolverineMarketplace

Job description

Utah Valley University in Orem seeks an organized Administrative Support III for the Graduate Education team. The role provides advanced administrative, financial, and operational support to the Department Chair while collaborating with faculty, staff, students, and university partners to ensure excellent service.

You will help coordinate graduate course scheduling, enrollment, and admissions processes, manage budgets and payroll, and support meetings, events, and departmental operations in a