Program Operations & Administrative Coordinator

University of Utah; Salt Lake City (UT); On-site; USD 48,000 - 56,000; Full time

Job summary

The University of Utah is seeking an organized Administrative Assistant to support the department's programs and daily operations. This role provides front-desk coverage, coordinates travel and meetings, handles mail and purchasing, and assists faculty with various clerical tasks.

Ideal candidates will have an Associate's degree or equivalent, strong communication skills, and proficiency in word processing, spreadsheets, and databases.

Qualifications

• Associate’s degree or equivalent plus two years of related experience.
• Strong communication and interpersonal skills.
• Proficiency with word processing, spreadsheets, and databases.
• Applicants must demonstrate the ability to perform essential functions.

Responsibilities

• Greet and direct visitors to the appropriate office.
• Assist with program planning, implementation, and data entry.
• Answer telephones and handle inquiries with courtesy.
• Coordinate travel reimbursements, hotel reservations, and purchasing.
• Maintain mailboxes, bulletin boards, and department records.
• Provide general administrative support to faculty as needed.

Skills

Communication skills

Customer service

Organizational skills

Office software proficiency

Education

Associate's degree

Bachelor's degree may be preferred

Tools

Word processing

Spreadsheet software

Database software

Job description

The University of Utah is seeking an organized Administrative Assistant to support the department's programs and daily operations. This role provides front-desk coverage, coordinates travel and meetings, handles mail and purchasing, and assists faculty with various clerical tasks.

Ideal candidates will have an Associate's degree or equivalent, strong communication skills, and proficiency in word processing, spreadsheets, and databases.