Admin Support III - Center for Autism

Utah Valley University; Orem (UT); On-site; USD 40,000 - 47,000; Full time

Job summary

Utah Valley University in Orem is seeking an Administrative Assistant to support the Center for Autism. In this role you will handle confidential duties, manage scheduling, coordinate events, assist with budgets, and serve as a trusted resource for leadership and staff.

The position offers growth in higher education administration, with opportunities to supervise student workers, maintain records, and collaborate across teams to ensure programs run smoothly.

Qualifications

• Bachelor's degree in a related field or equivalent combination of education and experience.
• Two years of related experience in a higher education setting.
• Experience using Banner9, ePAFs, NeoEd, and WolverineMarketplace.

Responsibilities

• Performs difficult and confidential administrative duties, including correspondence, record-keeping, minute-taking, coordinating NB maintenance facilities requests, procurement, catering, and facilities scheduling.

Skills

Interpersonal skills

Problem-solving

Communication skills

Customer service

Education

Bachelor's degree in related field

Associate degree + 2 years experience

3 years college coursework + 1 year experience

4 years related work experience

Tools

Banner9

ePAFs

NeoEd

WolverineMarketplace

Job description

Admin Support III - Center for Autism

Salary: $39,838.00 - $46,869.00 Annually

Job Type: FT Nonexempt Salaried Staff

Job Number: FY2706552

Closing: 9/27/2026 11:59 PM Mountain

Location: Main Campus - Orem

Division: VP Academic Affairs

Position Announcement

This role offers the opportunity to make a meaningful impact by supporting the daily operations and continued success of the Melisa Nellesen Center for Autism at Utah Valley University. As an Administrative Assistant, you will serve as a trusted resource for leadership and staff, helping coordinate programs, special events, and essential business functions that support individuals and families. This position is ideal for someone who enjoys organization, problem-solving, and working collaboratively in a mission-driven environment where their contributions directly support important community-centered services.

The successful candidate will gain experience in a wide range of administrative and operational responsibilities, including budget support, facilities scheduling, database and records management, inventory oversight, and event coordination. With opportunities to train and support student employees and staff, this role offers professional growth, meaningful collaboration, and the chance to develop valuable skills in higher education administration. For individuals who are adaptable, detail-oriented, and energized by a dynamic workplace, this position provides a rewarding opportunity to contribute to a respected university center while helping ensure its programs and services run smoothly and effectively.

Summary of Responsibilities

• Performs difficult and confidential administrative duties, including composing routine correspondence, record-keeping, minute-taking, coordinating NB maintenance facilities requests, procurement, catering, and facilities scheduling.
• Informs students, faculty, community about upcoming events and services of the Center. Coordinates and facilitates events; handles all phone calls, e-mails, and walk-in traffic. Collaborates with MNCA staff to support all Center operations.
• Performs financial activities for the Center, including new-hire paperwork, ePAFs, requisitions, purchase orders, travel, etc. Assists the Director with maintaining a balanced budget for individual programs, grants, and the Center as a whole.
• Maintains inventory of office equipment and supplies. Maintains organization of communal work, classroom, and event spaces. Supervises student workers and office support.
• Performs other job-related duties, as assigned.

Qualifications / Licenses / Certifications

Graduation from an accredited institution with a bachelor's degree related to the Summary of Duties; OR any combination of education and/or experience totaling four years.

For Example:

• Bachelor's degree in a related field
• OR an associate degree in a related field + 2 years of related work experience
• OR 1 year of college coursework in a related field + 3 years of related work experience
• OR 2 years of college coursework in a related field + 2 years of related work experience
• OR 3 years of college coursework in a related field + 1 year of related work experience
• OR 4 years of related work experience

Preferred Qualifications:

• Two years of experience related to the Summary of Duties in a higher education setting.
• Experience using Banner9, ePAFs, NeoEd, and WolverineMarketplace.

Required Application Materials:

• Cover Letter
• Resume

Knowledge / Skills / Abilities

Knowledge

• Knowledge of best practices in office support and technology.
• Administrative knowledge of office methods, techniques, practices, and procedures.
• Knowledge in the use of computers and computer software applications including word processing, spreadsheets, email, internet, databases, and presentations (Microsoft Office Suite).
• Knowledge in the preparation and monitoring of departmental financial transactions and budgets.
• Knowledge of FERPA and HIPAA.

Skills

• Skills in office methods, techniques, practices, and procedures.
• Skills in the use of computers and computer software applications, including word processing, spreadsheets, email, internet, databases, and presentations.
• Skills in the preparation and interpretation of reports, charts, graphs, and tables.
• Strong interpersonal, problem-solving, and decision-making skills.
• Exceptional customer service skills and phone etiquette.
• Strong written and verbal communication skills.
• Skills in meeting and working with people of all backgrounds and varying disabilities.

Abilities

• Ability to establish and maintain positive interactions and relationships with stakeholders.
• Ability to exercise independent judgement and decision-making under minimum supervision.
• Ability to work independently on a multi-task level, prioritize and follow projects through to successful completion.
• Ability to maintain confidentiality at all times.
• Ability to perform a variety of administrative support duties with minimal supervision.
• Ability to follow verbal and written procedures and instructions.
• Ability to demonstrate professional demeanor.

EEO Statement

UVU employment decisions are made on the basis of an applicant's qualifications and ability to perform the job without regard to race, color, religion, national origin, sex, sexual orientation, gender identity, gender expression, age (40 and over), disability, veteran status, pregnancy, childbirth, or pregnancy-related conditions, genetic information, or other bases protected by applicable federal, state, or local law.