Security & Construction Project Coordinator

Kelso Industries; Clearwater (FL); On-site; USD 42,000 - 65,000; Full time

Job summary

Kelso Industries seeks a Security Service & Construction Project Administrator to support the project management team with administrative duties for security projects. You will organize contracts, submittals, RFIs, and closeout packages, and coordinate with vendors, subcontractors, and clients to ensure timely documentation.

Primarily office-based with occasional site visits, the role requires strong organization, detail orientation, and knowledge of construction processes.

Qualifications

• 3+ years in construction or security contracting, ideally in project administration.
• Strong knowledge of construction documentation and processes.
• Proficient with MS Office and project management software (Autodesk ACC Build, Viewpoint, Bluebeam).
• AutoCAD experience is a plus.
• Excellent organizational and time management, with ability to multitask.
• Strong written and verbal communication skills; collaborative mindset.

Responsibilities

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage project documentation including contracts, RFIs, and closeout packages.
• Maintain and update project files and documentation logs.
• Track project schedules and deadlines and ensure on-time submissions.
• Coordinate with vendors, subcontractors, and clients on status and documentation.
• Assist in preparing Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with regulations and company safety policies.
• Organize and schedule project meetings, prepare agendas, and take meeting minutes.
• Generate work orders and invoice service tickets.
• Assist with permitting for several municipalities.

Skills

Construction/security experience

PM/documentation proficiency

MS Office Suite

Project management software

AutoCAD

Organizational skills

Communication skills

Interpersonal skills

Security systems familiarity

Tools

Autodesk ACC Build

Viewpoint

Bluebeam

AutoCAD

Job description

Kelso Industries seeks a Security Service & Construction Project Administrator to support the project management team with administrative duties for security projects. You will organize contracts, submittals, RFIs, and closeout packages, and coordinate with vendors, subcontractors, and clients to ensure timely documentation.

Primarily office-based with occasional site visits, the role requires strong organization, detail orientation, and knowledge of construction processes.