Security Service and Construction Project Administrator

APG Electric, LLC; Clearwater (FL); In loco; USD 55.000 - 75.000; Tempo pieno

Descrizione del lavoro

APG Electric, LLC is seeking a Security Service & Construction Project Administrator to support the project management team by organizing, documenting, and executing administrative tasks for security projects, including contracts, submittals, RFIs, and closeout packages.

The ideal candidate is detail-oriented, highly organized, with strong MS Office skills and familiarity with construction documentation.

Competenze

• 3+ years in construction or security contracting, in a project administrative role preferred.
• Proficiency with project documentation and processes.
• Familiarity with security systems or terminology is a plus.
• Strong organizational and time management capabilities.

Mansioni

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage contracts, submittals, RFIs, and closeout packages.
• Maintain and update project files and logs.
• Track schedules and deadlines, ensuring timely submission of documents.
• Coordinate with vendors,_subcontractors, and clients regarding project status.
• Assist in Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with regulations and safety policies.
• Organize and schedule meetings, prepare agendas, and take minutes.

Conoscenze

Organizational skills

Time management

Written and verbal communication

Interpersonal skills

Multitasking

Formazione

None

Strumenti

MS Office

Autodesk ACC Build

Viewpoint

Bluebeam

AutoCAD

Descrizione del lavoro

APG Electric is a full-service electrical and systems contractor, providing complete design, construction, and maintenance services. To do this, we have assembled a diverse team of professionals—including engineers, designers, estimators, project managers, administrative personnel, superintendents, programmers, systems technicians, and skilled electricians—each specializing in their respective fields. In addition, we continually upgrade our team through apprenticeship training and regular continuing education courses and seminars, ensuring a better planned, more efficiently designed, and much more cost-effective project.

APG Electric is proud to be part of Kelso Industries, a family of 29 (and growing) market-leading operating companies that deliver unmatched HVAC, mechanical, refrigeration, plumbing, and electrical solutions. Kelso Industries is actively building the nation’s preferred technical service partnership for commercial MEP+ ecosystems, empowering industrial, commercial, and institutional clients—including Fortune 500 companies and other industry leaders across the United States—with reliable, innovative service. Learn more about us at www.kelso-industries.com.

Security Service & Construction Project Administrator plays a vital support role within the project management team, ensuring that all administrative aspects of security projects are organized, documented, and efficiently executed. The ideal candidate is detail-oriented, highly organized, and familiar with the construction industry.

Key Responsibilities

• Provide administrative support to project managers and field supervisors for security projects.
• Prepare and manage project documentation, including contracts, submittals, RFIs, and closeout packages.
• Maintain and update project files and documentation logs.
• Track project schedules and deadlines, ensuring all documentation is submitted on time.
• Coordinate and communicate with vendors, subcontractors, and clients regarding project status and documentation.
• Assist in preparing Direct Owner Purchase billing and invoicing documentation.
• Help ensure compliance with local, state, and federal regulations and company safety policies.
• Organize and schedule project meetings, prepare agendas, and take meeting minutes as needed.
• Generating work orders.
• Invoice service tickets.
• Assist with permitting for several municipalities.

Qualifications

• 3+ years of experience in a construction or security contracting environment, ideally in a project administrative role preferred.
• Strong knowledge of construction documentation and processes.
• Proficiency in MS Office Suite (Word, Excel, Outlook), and project management software (e.g., Autodesk (ACC Build) , Viewpoint, Bluebeam).
• AutoCAD experience a plus.
• Excellent organizational and time management skills.
• Ability to multitask and work in a fast-paced environment.
• Strong written and verbal communication skills.
• Familiarity with security systems or terminology is a plus.
• Strong interpersonal and collaboration skills

Working Conditions

• Primarily office-based with occasional site visits.

Why Join Us?

We’re committed to attracting talented individuals who seek a company with a strong foundation of success and an outstanding culture. We proactively provide competitive compensation, comprehensive benefits, and clear pathways for career advancement with autonomy and flexibility in an entrepreneurial environment.

Learn more about us at www.kelso-industries.com