Construction Project Coordinator - Scheduling & Admin Ops

Southland Industries; Redmond (OR); On-site; USD 52,000 - 66,000; Full time

Benefits offered by this job

Company 401(k) with generous match

Premium health, dental, vision for you

Annual bonus program

Life and disability insurance

Flexible spending accounts

Paid parental leave

Paid holidays and vacation

Professional development opportunities

Wellness benefits

Job summary

Southland Industries is seeking a Project Coordinator to provide administrative and operational support on construction projects in Redmond, OR. You will handle data entry, reporting, and maintain project documentation and schedules, working closely with Project Managers.

Responsibilities include entering change orders, tracking subcontracts, insurance, payroll, and material deliveries, and assembling submittals with O&Ms. A strong communicator with attention to detail will thrive in this role.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Minimum 2 years related experience.
• Solid verbal and written communication skills.
• Solid customer service skills.
• Ability to multi-task and prioritize.
• Strong attention to detail.
• Proficiency with Microsoft Word, Excel, and PowerPoint.

Responsibilities

• Data entry, reporting, and maintaining project documentation and schedules.
• Assist Project Managers with entering and updating construction schedules in MS Project.
• Assemble and track subcontracts, change orders, insurance, billings, lien releases, and certified payroll from subcontractors.
• Issue and track purchase orders, material arrival dates, and receive materials in we based purchasing database.
• Collect and review timecards for union personnel and maintain manpower lists.
• Assemble binders with submittals, proposals, O&Ms.
• Assist PMs in tracking and creating daily field reports.
• Gather contractual requirements (licenses, insurance, safety docs) and submit to customer.
• Analyze open commitments at closeout and follow up to ensure no costs remain.

Skills

Verbal communication

Written communication

Customer service

Multi-tasking

Attention to detail

Education

High school diploma or equivalent

Associate degree preferred

Tools

MS Word

MS Excel

MS PowerPoint

Job description

Southland Industries is seeking a Project Coordinator to provide administrative and operational support on construction projects in Redmond, OR. You will handle data entry, reporting, and maintain project documentation and schedules, working closely with Project Managers.

Responsibilities include entering change orders, tracking subcontracts, insurance, payroll, and material deliveries, and assembling submittals with O&Ms. A strong communicator with attention to detail will thrive in this role.