SECRETARY (OFFICE AUTOMATION)

Air Force Elements, U.S. Transportation Command; Shiloh (IL); Remote; USD 57,000 - 74,000; Full time

Job summary

The Air Force Elements, U.S. Transportation Command in Illinois seeks a Secretary (Office Automation) at the GS-0318-8 level to support senior leaders.

You will manage calendars, greet visitors, and handle calls for the Director of Operations and SES Deputy Director. You will prepare a wide range of documents and correspondence, review incoming and outgoing materials, and use office automation software to produce complex reports and tables.

Qualifications

• Experience handling clerical and administrative tasks for executive offices.
• Proficiency with office automation software to produce complex documents.
• Calendar management and visitor reception responsibilities for senior staff.

Responsibilities

• Manage daily calendars for the Director of Operations and SES Deputy Director.
• Receive telephone calls, greet visitors, and assess calls/visits.
• Prepare a wide variety of recurring and nonrecurring documents and correspondence from staff information.
• Review and process incoming/outgoing correspondence, materials, publications, regulations, and directives; update databases or spreadsheets.

Skills

Calendar management

Reception duties

Document preparation

Office automation software

Tools

Microsoft Office

Databases/Spreadsheets

Job description

This position is part of the Air Force Elements, U.S. Transportation Command.

Key Responsibilities

As a SECRETARY (OFFICE AUTOMATION) at the GS-0318-8 some of your typical work assignments may include: Exercise exclusive control over the Director of Operations and Senior Executive Service Deputy Director daily calendars. Receive telephone calls, greets visitors, and ascertains the nature of the calls or visits. Prepare a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other source.

Review and process incoming and outgoing correspondence, materials, publications, regulations, and directives. Perform other clerical and administrative work in support of the office/organization. Use multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Requirements & Education

Substitution of education may not be used in lieu of specialized experience for this grade level. Interagency Career Transition Assistance Programs: This program applies to employees who have been involuntarily separated from a Federal service position within the competitive service or Federal service employees whose positions have been deemed surplus or no longer needed.

To receive selection priority for this position, you must: 1) meet ICTAP eligibility criteria; 2) be rated well-qualified for the position; Well qualified is defined as possessing the type and quality of experience that exceeds the positions minimum qualifications. and 3) submit the appropriate documentation to support your ICTAP eligibility. For more information: https://www.opm.gov/policy-data-oversight/workforce-restructuring/employee-guide-to-career-transition/.

Which agency is hiring for this position?

This position is with Air Force Elements, U.S. Transportation Command, Department of the Air Force.

What is the salary for this position?

The posted pay range is $57300 – $74487/yr.

Is this position remote or telework eligible?

This position is eligible for telework.

What security clearance is required?

This position requires a Secret security clearance.

What is the application deadline?

Applications close on 2026-10-23.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.