SECRETARY (OFFICE AUTOMATION)

NASIC (National Air and Space Intelligence Center); Fairborn (OH); On-site; USD 52,000 - 68,000; Full time

Job summary

NASIC is located at Wright-Patterson AFB, Ohio, and seeks a principal office assistant to perform administrative and clerical duties in support of a large organization. The role requires handling documents, scheduling, and routine office tasks to support staff and leadership.

You must be a U.S. citizen and able to obtain a Top Secret clearance. The position emphasizes accuracy, discretion, and professional communication in a federal context.

Qualifications

• Knowledge of secretarial procedures and clerical best practices.
• Ability to process and edit documents with strong grammar and formatting.
• Experience using office automation software for word processing, spreadsheets and databases.
• Excellent verbal and written communication skills.
• Ability to maintain calendars, coordinate travel, and screen calls.

Responsibilities

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor’s calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
• Performs other clerical and administrative work in support of the office/organization. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Skills

Secretarial duties

Office management

Communication skills

Typing proficiency

Documentation & records

Job description

Organization: National Air & Space Intelligence Center (NASIC)/ GS

Location: Wright-Patterson AFB, Ohio

Salary: $52,339-$68,043 per year

Open Dates: 6 October 2026 and closes 13 October 2026

SECURITY NOTICE:

You must be a U.S. citizen to be eligible for this position. You must also be able and willing to obtain and maintain a Top Secret security clearance. A non-disclosure agreement is required upon hire.

About Us:

NASIC is the national source for air, space, and cyberspace intelligence. As a NASIC employee, you will be part of a multi-disciplinary team of experts working together to solve technical challenges. By working with us, you’ll help discover and characterize the capabilities, limitations, and vulnerabilities of our nation’s enemies.

Primary Purpose of this Position:

The primary purpose of this position is to serve as the principal office assistant performing various administrative and clerical duties in support of an organization normally found in a major command headquarters.

Responsibilities

• Prepares a wide variety of recurring and nonrecurring correspondence, reports, and other documents from information obtained from the staff, files, and other sources.
• Reviews and processes incoming and outgoing correspondence, materials, publications, regulations, and directives.
• Receives telephone calls, greets visitors, and ascertains the nature of the calls or visits.
• Independently notes and follows-up on commitments made at meetings and conferences by staff members, and maintains supervisor’s calendar, coordinates meeting arrangements, and/or schedules meetings and/or conferences.
• Performs other clerical and administrative work in support of the office/organization. Uses multiple office automation software with varied functions to produce a wide range of documents that often require complex formats, such as graphics or tables within text, editing and reformatting electronic drafts, and updating or revising existing databases or spreadsheets.

Qualifications:

Your qualifications will be evaluated on the basis of your level of knowledge, skills, abilities and/or competencies in the following areas:

• Knowledge of extensive rules, procedures, or operations applied to secretarial and clerical assignments to perform the procedural and administrative work of the office, such as preparing and editing documents, maintaining files/records, making and preparing travel arrangements, locating, assembling and composing information for various reports, inquiries, and nontechnical correspondence.
• Knowledge of office functions and commitments of supervisor and staff to prepare and review correspondence, to screen telephone calls and visitors, to maintain supervisor’s calendar, and to perform other substantive or administrative work of the organization.
• Knowledge of correct grammar, spelling, punctuation, capitalization, and format to accurately prepare and edit written correspondence and reports.
• Knowledge of various office automation software programs, tools, and techniques to support office operations and produce a variety of documents such as letters, reports, spreadsheets, databases, and graphs.
• Skill in typing; a qualified typist is required.
• Ability to communicate effectively, both orally and in writing.

Resume Requirements:

The following information must be included in your resume. Failure to include may result in your disqualification:

• 2-page limit resume layout: https://usajobshelp.opm.gov/hc/en-us/articles/52839989720851-How-do-I-write-a-resume-for-a-federal-job
• Resume must be attached and saved as a Word Document or PDF titled with your First Name/Last Name.
• When including a part-time position on a resume, you must list the hours worked per week and the dates of employment (i.e., month/year to month/year or month/year to present). If your resume does not contain this information, your application may be marked as insufficient, and you will not receive consideration for this position.
• Resumes must include unique experiences for each position held and should not merge all experiences into a single section.
• Current Federal civilian employees must list the pay plan, series, and grade (i.e. GG-0132-12) for all Federal civilian positions held.
• Current Federal Civilian Employees should list any relevant performance related rating (given within the last three years) and/or incentive awards in your resume
• Do NOT include photographs (or links to social media such as LinkedIn), inappropriate material, inappropriate content, nor personal information such as age, gender, religion, social security number, etc., on the resume.