Secretary (Office Automation)

United-States-Department-of-Defense; Yuma (AZ); On-site; USD 42,000 - 66,000; Full time

Job summary

The Defense Commissary Agency (DeCA) seeks a GS-5/GS-6 secretarial and administrative specialist at a commissary store. Primary duties include clerical, general office automation, typing, timekeeping and payroll liaison support, and basic supply-related tasks to assist store operations.

Applicants must meet OPM qualifications for series 0318, with the education or experience required for GS-5 or GS-6, and be prepared to document qualifications with transcripts if applicable.

Qualifications

• Experience with timekeeping and payroll support duties.
• Ability to complete routine personnel and payroll forms and ensure all required supporting documents are included.
• Proficiency in drafting reports and general correspondence using standard office software.

Responsibilities

• Assisting with timekeeping and payroll support duties.
• Assisting with basic supply and inventory tasks, including maintaining simple logs and updating records for routine items.

Skills

Attention to Detail

Customer Service

Flexibility

Education

Four years of college education (business/secretarial or higher)

Tools

Word processing software

Spreadsheets

Email programs

Job description

This position is located at a commissary store within the Defense Commissary Agency (DeCA) system. At the full performance level, the primary purpose of this position is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

Your resume (and/or transcript if necessary) must clearly show that you meet the qualifications (i.e., specialized experience and/or education requirements) for the grade level(s) for which you are applying.

• At the GS-5 grade level, you can meet the minimum qualifications through specialized experience, education, or a combination of the two. To calculate the combination, divide your total months of specialized experience by 12. Then divide the total number of completed semester hours (or equivalent) in excess of the first 60 semester hours (i.e., beyond the second year) by 60. Add the two percentages. If they total 100%, you meet the minimum qualifications through a combination of specialized experience and education.
• At the GS-6 grade level, you can meet minimum qualifications only through having the required specialized experience.

Qualifications at the GS-5 level

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date.

Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, or a combination of the two to qualify.

Experience:

• Assisting with timekeeping and payroll support duties, including checking basic entries for accuracy.
• Completing routine personnel and payroll forms and ensuring all required supporting documents are included.
• Preparing drafts of reports and general correspondence using standard office software such as word processors, spreadsheets, and email programs.
• Assisting with basic supply and inventory tasks, including maintaining simple logs and updating records for routine items.

OR

Education

Four (4) full years of successfully completed education above high school at an accredited business, secretarial, technical school, junior college, college, or university. Transcripts are required if relying on education, in whole or in part, to qualify. See Required Documents for more information.

OR

Combination of experience and education

To calculate the combination, divide your total months of experience by 12, then divide your semester hours in excess of the first 60 semester hours (i.e., beyond the second year) by 60 and add the two percentages. If the total is 100%, you meet the minimum qualifications through a combination of experience and education.

Qualifications at the GS-6 level

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date.

Your resume must clearly show that you have the qualifications described below. You can use experience to qualify.

Experience

One (1) year of specialized experience equivalent to at least the GS-5 grade level. Experience can be under other Federal service pay systems, private sector, or military. Examples of qualifying specialized experience include:

• Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Physical requirements

(1) Some bending, standing, walking and carrying of light items.. You will attest to your ability to perform these physical requirements in the Questionnaire.

Competencies

As part of the online application process, you will respond to a series of questions designed to evaluate your possession of these competencies:

• Accountability
• Attention to Detail
• Customer Service
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Self-Management
• Stress Tolerance
• Teamwork
• Decision Making
• Reading Comprehension
• Reasoning

Overtime

Occasional

Fair Labor Standards Act (FLSA)

Nonexempt

Bargaining Unit Status

Not Covered

Obligated Position

No

Those retired under CSRS or FERS considered

No. DoD criteria not met.

Work environment

The incumbent typically works indoors in a commissary that is adequately heated, lighted and ventilated. The assignments involve normal everyday risks and discomforts. Standard safety practices are required.

Telework eligible

No

Remote work eligible

No