Secretary (Office Automation)

United-States-Department-of-Defense; South Dakota; On-site; USD 42,000 - 66,000; Full time

Job summary

United States Department of Defense in South Dakota seeks a secretary/administrative clerk to perform office automation, typing, and payroll liaison tasks in support of the store.

You will be evaluated against OPM qualifications for series 0318 and must complete the required USA Hire assessment after application. The role includes occasional overtime and nonexempt FLSA status, with no telework eligibility.

Qualifications

• Experience: One (1) year of specialized experience equivalent to at least the GS-5 grade level.
• Experience can be under other Federal service pay systems, private sector, or military.
• Examples of qualifying specialized experience include: processing and coordinating personnel and payroll actions; investigating and troubleshooting complex personnel, timekeeping, or payroll issues; preparing and assembling detailed reports using databases, spreadsheets, and graphic design tools; independently managing a supply or property accountability program.

Responsibilities

• Processing and coordinating personnel and payroll actions.
• Investigating and troubleshooting payroll or timekeeping issues.
• Preparing and assembling reports using automated systems, databases, spreadsheets, and design tools.
• Managing supply or property accountability and ensuring compliance with regulations.

Skills

Secretarial duties

Administrative support

Clerical experience

Typing/office automation

Tools

MS Office

Payroll systems

Job description

The primary purpose of this position is to perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

Read the entire announcement before starting the application process.

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, superior academic achievement, or a combination of experience and education to qualify.

Experience: One (1) year of specialized experience equivalent to at least the GS-5 grade level. Experience can be under other Federal service pay systems, private sector, or military. Examples of qualifying specialized experience include:

• Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

Physical requirements

(1) Bending, standing, walking and carrying of light items. (2) You will attest to your ability to perform these physical requirements in the Questionnaire.

As part of the online application process, you will respond to a series of questions designed to evaluate your level of experience in the position's competencies (knowledge, skills, abilities, and other characteristics).

If you meet the minimum qualifications of this position, you may be presented with instructions on how to access the USA Hire Assessment. This additional online assessment is required and must be completed within 48 hours following the close of this announcement unless you have requested Reasonable Accommodation for the USA Hire Competency Based Assessments. Your results will be kept on record for one year when applying for future jobs that require the same USA Hire Competency Based Assessments.

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Minimum Qualifications GS-06 (One-Grade Interval- No Education Substitution)
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Overtime

Occasional

Fair Labor Standards Act (FLSA)

Nonexempt

Bargaining Unit Status

Not Covered

Obligated Position

No

Those retired under CSRS or FERS considered

No. DoD criteria not met.

Work environment

The incumbent typically works indoors in a commissary that is adequately heated, lighted and ventilated. The assignments involve normal everyday risks and discomforts. Standard safety practices are required.

Telework eligible

No

Remote work eligible

No