OFFICE AUTOMATION ASSISTANT

Pacific Air Forces; United States; On-site; USD 38,000 - 48,000; Part time

Job summary

Pacific Air Forces is seeking a clerical support role to manage a variety of documents and communications. The position involves using word processing, databases, and graphics tools to prepare reports, memos, and correspondence.

You will screen mail and visitors, route requests to appropriate staff, and maintain office records. The role requires handling funds, using multiple automated systems, and supporting the organization’s administrative functions.

Qualifications

• Transcripts must be provided when education forms part of qualifications.
• Foreign education may be used but must be evaluated for equivalence.
• Basic office automation and clerical skills are required.

Responsibilities

• Produces a wide range of documents using office software; handles varying steps per assignment.
• Creates memos, reports, forms, and letters; compiles data for reports and presentations.
• Composes nontechnical correspondence and reviews incoming/outgoing mail and documents.
• Greets visitors and screens calls, directing to appropriate staff and maintaining office records.
• Uses automated and nonautomated systems to perform clerical duties and handle funds collections.

Education

Transcripts required

Job description

Key Responsibilities

Uses varied functions of multiple office automation software to produce a wide range of documents,formats, etc.Specific assignments require a varying number and sequence of steps and use of different functionsfrom one assignment toanother.

Uses word processing software to create, copy, edit, store, retrieve, and print forms, memos,and letters andlengthy reports; uses existing database or spreadsheet software to create, enter, revise, sort orcalculate, and retrieve data forreports; and uses graphics software to provide graphs and charts for reports and presentations. Prepares a wide variety of recurring and nonrecurring correspondence, reports, and otherdocuments.

Composesnontechnical correspondence, such as instructions on office procedures, requests for information,and letters ofacknowledgment or notification. Reviews and processes incoming and outgoing correspondence, materials, publications, regulations,and directives.Screens incoming mail and electronic messages to identify what needs to be brought to the attentionof the supervisor,referred to appropriate staff, rerouted to other organizations/offices, or handled personally.

Receives telephone calls and greets visitors. Ascertains the nature of the calls or visits. Based uponknowledge of theorganization and its programs and operations, refers telephone calls and visitors to appropriate staffor office. Establishes, updates, and maintains office records of various types.

Uses a variety of automatedsystems (e.g., recordsmanagement, electronic forms, electronic publications library, time and attendance, etc.) andnonautomated to performvarious clerical duties. Calculates, collects, records and delivers monies for services. Prepares a wide variety of recurring and nonrecurring correspondence, reports and other documents in support of the incoming funds.

Calculates fees and charges for services, collects these fees and records them as appropriate to meet required funds controls.

Requirements & Education

IF USING EDUCATION TO QUALIFY: If position has a positive degree requirement or education forms the basis for qualifications, you MUST submit transcripts with the application. Official transcripts are not required at the time of application; however, if position has a positive degree requirement, qualifying based on education alone or in combination with experience, transcripts must be verified prior to appointment. An accrediting institution recognized by the U.S.

Department of Education must accredit education. FOREIGN EDUCATION: Education completed in foreign colleges or universities may be used to meet the requirements. You must show proof the education credentials have been deemed to be at least equivalent to that gained in conventional U.S. education programs. It is your responsibility to provide such evidence when applying.

Which agency is hiring for this position?

This position is with Pacific Air Forces, Department of the Air Force.

What is the salary for this position?

The posted pay range is $37937 – $48377/yr.

What is the application deadline?

Applications close on 2026-10-15.

What is the work schedule?

This is a 32 hours per week. position.

Who is eligible to apply?

This position is open under the 'Fed Transition' hiring path.