Secretary (Office Automation)

United-States-Department-of-Defense; Layton (UT); On-site; USD 42,000 - 66,000; Full time

Job summary

United States Department of Defense in Layton, UT seeks a qualified secretary to perform secretarial, clerical, and office automation tasks. The role may involve personnel and payroll liaison duties and supply-related activities in support of the store.

Applicants must meet Office of Personnel Management qualifications for series 0318 and pass an online assessment. Experience with payroll, timekeeping, and reporting across automated systems is essential to succeed in this role.

Qualifications

• Experience in processing personnel and payroll actions and coordinating with HR or payroll representatives.
• Ability to prepare detailed reports using databases, spreadsheets, and related tools.
• Independently manage supply or property accountability programs and maintain records.

Responsibilities

• Process and coordinate personnel and payroll actions, reviewing new-hire paperwork and discrepancies.
• Investigate and troubleshoot personnel, timekeeping, or payroll issues using systems and procedures.
• Prepare and assemble reports and correspondence using multiple automated systems.
• Manage a supply or property accountability program, including records and equipment maintenance.

Skills

Accountability

Attention to Detail

Customer Service

Decision Making

Flexibility

Integrity/Honesty

Interpersonal Skills

Learning

Reading Comprehension

Reasoning

Self-Management

Stress Tolerance

Teamwork

Job description

Secretaries perform secretarial, administrative, general clerical, and typing (office automation) duties and responsibilities. The incumbent may also perform personnel and payroll liaison assignments and supply-related duties in support of the store.

You must meet the Office of Personnel Management (OPM) qualifications for series 0318 and additional requirements by the announcement closing date. Your resume (and/or transcript if necessary) must clearly show that you have the qualifications described below. You can use experience, education, or a combination of the two to qualify.

Experience

• Processing and coordinating personnel and payroll actions, including reviewing new-hire paperwork and resolving discrepancies with human resources or payroll representatives.
• Investigating and troubleshooting complex personnel, timekeeping, or payroll issues by reviewing system inputs, documentation, and established procedures.
• Preparing and assembling detailed reports and correspondence using multiple automated systems, including databases, spreadsheets, and graphic design tools.
• Independently managing a supply or property accountability program, including maintaining records, coordinating equipment maintenance, and ensuring compliance with supply regulations.

You will receive credit for all relevant qualifying experience (paid and unpaid), including volunteer work done through National Service program (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social).

This additional online assessment is required and must be completed within 48 hours following the close of this announcement unless you have requested Reasonable Accommodation for the USA Hire Competency Based Assessments. Your results will be kept on record for one year when applying for future jobs that require the same USA Hire Competency Based Assessments.

• Accountability
• Attention to Detail
• Customer Service
• Decision Making
• Flexibility
• Integrity/Honesty
• Interpersonal Skills
• Learning
• Reading Comprehension
• Reasoning
• Self-Management
• Stress Tolerance
• Teamwork

Overtime: Occasional

Fair Labor Standards Act (FLSA): Nonexempt

Bargaining Unit Status: Not Covered

Obligated Position: No

Those retired under CSRS or FERS considered: No. DoD criteria not met.

Telework eligible: No

Remote work eligible: No