Administrative Support Assistant (Office Automation).

US Army Corps of Engineers; Warsaw (MO); On-site; USD 40,000 - 65,000; Full time

Job summary

The US Army Corps of Engineers in Missouri is seeking a detail-oriented administrative professional to support a busy office. You will greet visitors, answer phone calls, process travel orders and vouchers, and manage files in accordance with regulations.

You will also assist with budget development and tracking to support program operations. Qualified applicants will have strong typing skills (40 WPM), the ability to handle travel up to 10% of the time, and experience organizing records and

Qualifications

• One year of specialized experience storing and retrieving data, preparing correspondence, and maintaining files (GS-05).
• One year of specialized experience responding to inquiries, drafting/editing reports, and consolidating data (GS-06).
• Education and combined education/experience may be used to qualify for the position as long as the percentage is at least 100%.

Responsibilities

• Receive visitors and phone calls and direct to staff as needed.
• Prepare travel orders and vouchers; arrange travel and accommodations.
• Maintain files according to guidelines; purge/retire files as prescribed.
• Assist with budget development, planning, and tracking.

Skills

Typing 40 WPM

Customer service

Data entry

Education

Four years of education above high school

Graduate-level education (9 semester hours)

Tools

Automated software

Job description

Duties

• Receive visitors and phone calls, personally provides information requested or directs to staff members those contacts that require attention or action.
• Prepare travel orders and travel vouchers for all supported employees; prepares advances when necessary; makes arrangements for government usage, and initiates all airplane, hotel and rental car reservations.
• Maintain files in accordance with established guidelines, purging and retiring files as prescribed by regulation.
• Assists with budget development, planning, and tracking.

Requirements

• Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
• Travel may be required up to 10% of the time.
• This position requires a qualified typist; ability to type 40 words per minute (WPM).

Qualifications

In order to qualify, you must meet the education and/or experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience; if qualifying based on education, your transcripts will be required as part of your application. Additional information about transcripts is

GS-05 Specialized Experience

One year of specialized experience which includes 1) Using computer programs to store and retrieve data, AND 2) Preparing correspondence; AND 3) Maintaining files. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-04).

Education

Four years of education above the high school level obtained in an accredited business, secretarial or technical school, junior college, college or university.

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide your semester hours of education beyond two years (total semester hours minus 60) by 60. Add the two percentages.

GS-06 Specialized Experience

One year of specialized experience which includes 1) Responding to telephone/email/in-person inquiries; AND 2) Drafting and/or editing reports using automated software, AND 3) Collecting/consolidating data for reports. This definition of specialized experience is typical of work performed at the next lower grade/level position in the federal service (GS-05).

Education

A half year (i.e., 9 semester hours) of graduate level education in a field which demonstrates the knowledge, skills, and abilities necessary to do the work of the position, such as Business Administration or Organizational Leadership.

Combination of Education and Experience

A combination of education and experience may be used to qualify for this position as long as the computed percentage of the requirements is at least 100%. To compute the percentage of the requirements, divide your total months of experience by 12. Then divide the total number of completed graduate semester hours (or equivalent) by 9. Add the two percentages.

Proficiency Required

This position requires a qualified typist. A qualified typist can type 40 words per minute based on a 5 minute sample with three or fewer errors.

FOREIGN EDUCATION

If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university. For further information, visit:

Additional information

• Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
• You will be required to provide proof of U.S. Citizenship.
• This position requires a 1 year probationary period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
• Direct Deposit of Pay is required.
• Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
• If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the
• This is a(n) General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
• Multiple positions may be filled from this announcement.
• Salary includes applicable locality pay or Local Market Supplement.
• Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
• Recruitment/Relocation incentives may be authorized.

Reasonable Accommodation (RA) Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a RA in your online application. Requests for RA for the USA Hire Competency Based Assessments and appropriate supporting documentation for RA must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for RA are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments, based on your adjudication decision. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments if you received the link after the close of the announcement. To determine if you need a RA, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.